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Part-Time Administrative Assistant (Associate Coordinator)

We're looking for a Part-Time Administrative Assistant (Associate Coordinator) to support our team by handling mail and general office tasks. This role is essential in helping our accounting team stay focused on their core work. You'll play a key part in keeping things running smoothly.

What You'll Do:

• Sort, open, scan, and distribute incoming mail (in-office only).
• Help with basic accounting tasks like accounts payable and payroll support.
• Communicate with vendors when needed.
• Work closely with the accounting team to support daily operations.
• Assist with general administrative duties like scheduling, email/calendar support, and meeting coordination.

What We're Looking For:

• 1+ year of experience in administrative support.
• Comfortable handling mail and light accounting tasks.
• Familiar with office routines and procedures.
• Reliable, detail-oriented, and good at multitasking.
• Able to follow standard processes and work independently when needed.

Nice to Have:

• Some knowledge of accounts payable or payroll processes.

Work Schedule &

Location:

• Hybrid:
  Must be available to work 2–3 days per week in our San Diego office.
• Flexible schedule for remote tasks.
• Note:
  
  Mail-related duties must be done onsite and cannot be done remotely.

Why This Role Matters:
This role was previously shared by the accounting team, but as their responsibilities have grown, we need a dedicated person to take over these critical support tasks. You'll be an important part of keeping our office organized and efficient.