Executive Assistant

Executive Assistant

Our client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.

The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.
• Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.
• Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.
• Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.
• Maintain confidential files and handle sensitive business information with discretion.
• Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.
• Assist with board meetings, investor meetings, and company events.
• Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.
• Track project deadlines and ensure timely completion of action items.
• Order office supplies, coordinate vendors, and provide general office support as needed.