Department Administrative Coordinator

The Organization

The City of Coronado is accepting applications for the position of Department Administrative Coordinator (Administrative Services Division). Coronado is a unique, well-maintained, and financially stable small town with an engaged community and a strong sense of civic pride. The long-standing partnership between residents and City government has helped preserve local character, uphold treasured traditions, and support thoughtful innovation. Both the City Council and City staff are committed to exceptional customer service, continuous improvement, and protecting the community's high quality of life through strong leadership and transparent communication.

Incorporated on December 11, 1890, Coronado is a general law city operating under a Council-Manager form of government. The Mayor and four Council members serve staggered four-year terms. The City employs approximately 260 full-time staff members and maintains a seasonal and temporary workforce that fluctuates between 200 and 300 throughout the year.

As a full-service municipality, the City supports nine departments:
City Manager, Administrative Services, City Clerk, Community Development, Fire Services and Beach Lifeguards, Golf and Recreation Services, Library Services, Police Services, and Public Services and Engineering.

The Administrative Services Department's Administrative Coordinator is responsible for providing support to the Director of Administrative Services, Finance division, Human Resources division, and Information Technology division. Key duties include managing Human Resources records and data, processing verifications of employment, assisting with new-hire onboarding, coordinating department payroll, and delivering general administrative support. The position also serves as the primary point of contact for the department by overseeing the front counter and phone operations.

The ideal candidate will be a dynamic, customer service–oriented professional with strong interpersonal and communication skills. Experience in office administration, particularly in Human Resources or Finance, is highly desirable. The successful individual will demonstrate exceptional attention to detail, the ability to manage multiple tasks in a fast-paced environment, and a commitment to providing high-quality customer service. Strong organizational skills, self-motivation, initiative, and the ability to work collaboratively within a team-focused department are essential.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

At least four (4) years of experience performing administrative-level duties OR two (2) years of experience at or equivalent to the level of Office Specialist or Department Administrative Assistant in the City of Coronado, from which the incumbent has acquired the knowledge, skills and abilities listed below.

Education/Training:

Completion of college-level coursework in business office technology, business administration, or a related field.

Examination & Selection Process:
Application Review Phase: A completed City of Coronado employment application, cover letter, and resume must be submitted to the Human Resources Division by August 9, 2026. Applications will be evaluated based on relevant education, training, and experience.

Examination Process:
Applicants who are considered most qualified will be invited to participate in an oral interview (100%). Additionally, applicants may be requested to undertake one of the following exercises – written assessment, practical, or presentation – as part of the examination process.

Department Interview:
Top candidates from the panel interview will be invited to a final interview with the Director of Administrative Services. Additional panelists may participate in the department interview.

Candidate Selection:
The selected candidate will receive a conditional offer of employment, contingent upon successful completion of a Live Scan background check and medical examination.

Additional Information:
All candidates who…