Administrative Assistant

Administrative Assistant II / Project Coordinator

Duration: 2-year Contract Opportunity with potential to convert

Schedule: Monday - Friday | 6:30 AM - 3:00 PM PST

We are is seeking an Administrative Assistant II / Project Coordinator to provide administrative and operational support to supervisors and specialists in a fast-paced utilities operations environment. This individual will play a key role in coordinating daily activities, supporting field operations, and ensuring work is scheduled, documented, and completed efficiently. The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and learns new processes quickly.

• Provide administrative support to supervisors and department staff.
• Contact municipalities to obtain permits and coordinate project requirements.
• Schedule work activities, crews, and equipment.
• Gather, prepare, and assemble job packets and supporting documentation.
• Create and maintain work orders.
• Monitor condition codes and ensure jobs are properly tracked and closed.
• Track assigned training and maintain completion records.
• Assist supervisors and support staff with daily administrative tasks.
• Support additional departmental responsibilities as assigned (not to exceed 5% of duties).

• High school diploma or equivalent required.
• Previous administrative, project coordination, or operations support experience preferred.
• Proficiency with Microsoft Outlook, Word, Excel, MS Teams, and other Microsoft Office applications.
• Excellent verbal and written communication skills with the ability to communicate effectively with a variety of audiences.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Self-motivated with the ability to work independently and collaboratively within a team.