Administrative Management Specialist *Navy Veterans Needed

Administrative Management Specialist
* Navy Veterans Needed
* About this position

PQC is accepting applications for experienced, civilian Administrative Management Specialists, to work onsite within the CENSECFOR (San Diego, California).

At PQC, our employees are our best asset. We pride ourselves on growth and exceeding expectations, not only for our customers but also for our employees. We believe that having the best of the best on staff translates into having the best of the best in customer results. PQC was awarded 2018 8(a) Graduate of the year by the Small Business Administration.

Duty Hours
Monday-Friday
6:25AM to 4PM

Hourly Rate
$23.48 + $5.09 benefits

Requirements:

Education: High school diploma or General Educational Development (GED) equivalency.
Experience: Four (4) years administrative experience, with at least two (2) years in a Navy or Marine Corps environment.
Licensure: Valid Driver's license
Certifications: Basic Life Support (BLS) certification.

Performance Outcomes

The Logistics Support Specialists are located at CENSECFOR field activities, and provide necessary logistical support to the activity while ensuring compliance with the guidelines, references, and directives mandated by CENSECFOR and higher authority. The Logistics Support Specialists work closely with other logistical personnel, both military and government civilians, at the work location and with administrative, logistic, and managerial personnel at CENSECFOR Headquarters.

Duties

• Review correspondence generated by Learning Activity staff to ensure that the contents are consistent with Navy policies and procedures, and that it contains all pertinent information to avoid delays in processing.
• Responsible for administering the Site Mail Management Program, including picking up and dropping mail to/from the local post office, as appropriate.
• Administer the Site Files and Records program. Includes receipt, distribution processing, control and distribution of all incoming and outgoing correspondence, proper filing procedures, ensuring accurate and up-to-date files, and proper record disposal.
• Create and prepare message traffic for review and release upon leadership approval. Receive and re-distribute incoming message traffic locally as appropriate.
• Prepare award packages for military/civilian personnel for submission to CENSECFOR. Prepare military retirement-related correspondence and official ceremonial paperwork.
• Manage the Check-In/Check-Out process for the activity. When appropriate, provide coordination with the respective headquarters staff (i.e., Government Travel Charge Card (GTCC)). Conduct Site Indoctrination for new personnel. Track and coordinate travel of personnel in coordination with CENSECFOR. Prepare no-cost TAD orders as directed.
• Manage the Activity’s Printing Program in conjunction with guidance provided from headquarters staff. Oversee DAPS printing order coordination and tracking with DAPS office POC’s. Drop off and pick up printing projects from DAPS.
• Manage the Activity’s Directives Program in conjunction with guidance provided from headquarters staff.
• Prepare Navy and Marine Corps enlisted and officer fitness reports, and if appropriate, forward to CENSECFOR Administrative Officer for signature by Commanding Officer.
• Fulfill Privacy Act Office Administrator responsibilities, including semi-annual audits, and provide results to CENSECFOR Privacy Act Administrator.
• Function as the Activity’s alternate point of contact for the local Personnel Support Activity Detachment and/or Training Support Center Detachment.
• Prepare Letters of Designation for activity personnel as required by directive, or per guidance provided by headquarters staff.
• Set up classrooms and ensure that all classroom material is available for convening classes. Prepare graduation certificates/PIM’s as appropriate, and coordinate with TSC Student Control office as necessary.
• Maintain and coordinate updates to the global address list user groups pertaining to the Learning Activity.
• Assist with maintaining the Shared Drive reviewing for PII, excess duplicate files, etc., working with local course leadership on content requirements.
• Function as the…