Senior Administrative Assistant

Senior Administrative Assistant

Our client, a well-established real estate company, is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a busy team. This role is ideal for an experienced administrative professional who is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced real estate environment.

Responsibilities

• Provide comprehensive administrative support to executives, managers, and the broader real estate team.
• Manage calendars, meetings, appointments, and scheduling across multiple stakeholders.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents.
• Coordinate internal and external meetings, including agendas, materials, and follow-up items.
• Maintain organized and accurate files, records, contracts, and property-related documentation.
• Assist with property, tenant, vendor, and client communications as needed.
• Track deadlines, renewals, invoices, contracts, and other time-sensitive items.
• Prepare and maintain spreadsheets, reports, and other tracking tools related to properties and business operations.
• Coordinate with property managers, brokers, vendors, contractors, clients, and internal teams.
• Assist with invoices, expense reports, purchase orders, and other administrative financial processes.
• Handle confidential information and sensitive business matters with professionalism and discretion.
• Help coordinate projects and special initiatives from planning through completion.
• Identify opportunities to improve administrative processes, organization, and efficiency.
• Provide additional operational and administrative support as needed.