Administrative Coordinator

Administrative Coordinator

Our construction client is seeking an Administrative Coordinator to provide administrative and operational support to a busy team and help keep projects, documentation, and day-to-day office activities organized. This role is ideal for a detail-oriented, dependable professional who enjoys working in a fast-paced environment and coordinating with multiple teams, vendors, and project stakeholders.

Responsibilities

• Provide administrative support to project managers, operations teams, and office leadership.
• Prepare, organize, and maintain project documentation, contracts, correspondence, and records.
• Assist with project setup, tracking, and administrative coordination from start to completion.
• Coordinate meetings, schedules, appointments, and project-related communications.
• Track deadlines, deliverables, permits, invoices, and other time-sensitive items.
• Assist with purchase orders, invoices, expense reports, and vendor documentation.
• Communicate with subcontractors, vendors, clients, field teams, and internal departments.
• Maintain accurate project files and update information in internal systems.
• Prepare spreadsheets, reports, presentations, and other project materials.
• Assist with employee, subcontractor, and vendor onboarding documentation.
• Coordinate deliveries, office supplies, equipment, and other operational needs.
• Follow up on outstanding documentation and action items to keep projects moving forward.
• Handle confidential company and project information with professionalism and discretion.
• Provide additional administrative and operational support as needed.