Administrative Assistant — Travel Clerk

Are you looking for a Challenge?

Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant — Travel Clerk / Reserve Training Coordinator to support Amphibious Construction Battalion ONE (ACB-1 / PHIBCB ONE), Naval Amphibious Base Coronado in San Diego, California. This is an excellent opportunity for an experienced military travel and administrative professional to support Defense Travel System (DTS) administration, travel compliance, Government Travel Charge Card (GTC) management, travel voucher auditing, and reserve training coordination.

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

The Administrative Assistant — Travel Clerk / Reserve Training Coordinator will provide administrative and travel support focused on Defense Travel System (DTS) operations, military travel planning, Joint Travel Regulations (JTR) compliance, travel voucher auditing, Government Travel Charge Card (GTC) administration, and reserve training coordination.

You will:

• Provide first-line customer support for Defense Travel System (DTS) users.
• Troubleshoot basic DTS system and administrative issues and assist travelers with resolving routine problems.
• Perform DTS administrative routing and ensure travel documents are routed to the appropriate personnel for review and approval.
• Maintain and update DTS traveler profiles and associated administrative information.
• Plan and coordinate compliant military travel itineraries, including flights, hotels, and rental vehicles
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• Research available travel options and identify solutions that provide the lowest overall cost to the Government while complying with applicable travel requirements.
• Review DTS authorizations for accuracy, completeness, and compliance with applicable federal travel requirements and Joint Travel Regulations (JTR).
• Review travel entitlements and supporting documentation to ensure travelers are authorized the appropriate expenses.
• Audit DD Form 1351-2 travel vouchers for accuracy, completeness, required signatures, supporting documentation, and receipts.
• Identify errors and discrepancies in travel documentation and coordinate corrections with travelers and appropriate personnel.
• Prepare and submit weekly Error/Discrepancy Reports to the Contracting Officer's Representative (COR) and Authorizing Official.
• Process Government Travel Charge Card (GTC) actions, including enrollments, transfers, and terminations.
• Prepare weekly Individually Billed Account (IBA) delinquency reports and identify outstanding or delinquent accounts requiring attention.
• Maintain accurate travel, voucher, GTC, and administrative records.
• Conduct quarterly DTS and travel entitlement training for personnel requiring travel system and travel policy instruction.
• Provide guidance to travelers and staff regarding DTS procedures, travel entitlements, documentation requirements, and applicable travel policies.
• Support ACB-1's Training Department with Reserve Component training coordination
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• Coordinate training requirements for approximately 550 Reserve Component Sailors during operational downtime.
• Communicate with military personnel, training staff, leadership, and other stakeholders to coordinate training requirements and schedules.
• Track training requirements, participation, schedules, and other applicable administrative information.
• Assist with identifying scheduling conflicts,…