Administrative Partner

Target PR Range: 33-43/hr DOE

• Reports to VP and/or above and typically supports a department, function or site.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
• Prepares reports by collecting and analyzing information.
• Answers, screens and directs telephone calls.
• Provides information by answering questions and requests.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes, reconciles and submits expense reports in Concur.
• Acts as an ambassador – internally & externally, exhibiting a positive attitude and living our values.
• Demonstrates strong business partnership with multiple departments, functions, sites or leaders.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Implements practices to increase productivity and where appropriate, effectively manages communications.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Handles details of a highly confidential and critical nature.
• Organizes and plans a variety of events including conferences and meetings.

• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
• Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.
• Must have a high level of proficiency in Outlook, Word, Excel and Power Point.
• Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position.
• Changes to individual responsibilities may occur due to business needs.