Executive Assistant La Jolla, CA

Executive Assistant

We are looking for a highly organized Executive Assistant to provide contract support to senior leadership in La Jolla, California. This contract position will focus on keeping executive schedules aligned in a fast-moving environment where priorities can shift quickly. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage complex coordination tasks with professionalism and independence.

Responsibilities:

• Oversee and maintain demanding executive calendars for senior leaders, ensuring appointments and commitments are organized efficiently.
• Arrange, confirm, and adjust meetings across Outlook, Microsoft Teams, and Zoom while keeping all participants informed of updates.
• Monitor scheduling conflicts in advance and take proactive steps to resolve overlaps, timing issues, and competing priorities.
• Respond promptly to cancellations, urgent meeting requests, and last-minute calendar changes with a calm and solutions-focused approach.
• Support daily coordination for executive meetings by managing logistics and helping leaders stay on track throughout the day.
• Act as a dependable point of coordination for senior executives, using strong judgment to move scheduling matters forward with minimal supervision.
• Maintain a high degree of accuracy when handling a large volume of calendar activity and time-sensitive requests.
• Coordinate travel arrangements and related scheduling details to support executive business needs as required.