Administrative Assistant
Listed on 2026-09-09
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical -
Business
Office Administrator/ Coordinator
Role
Summary:
The Office Operationsroleisresponsibleforkeepingtheinternaloperationsoftheofficerunningsmoothlywhileleadingspecialprojectsandcontinuousimprovementinitiatives .Thisroleownsofficeoperations,administrative systems,andassistswithinternalworkflowsandservesasakeysupportpartnertoleadership,project managers,andthefrontoffice(accounting,etc..).
Theidealcandidateunderstandsthepaceandcomplexityofconstructionenvironmentsandenjoyscreatingstructure,systems,andefficienciesthatallowprojectteamstofocusonbuilding.
Key Responsibilities:Office&Administrative Operations:
- Oversee day-to-dayofficeoperations,includingbutnotlimitedto;
- Orderingandorganizing;
- Office supplies
- Amazon orders
- Costco
- Ring Central
- Distributeincomingmail
- Celebrationandpartyplanning
- SWAG
- Computer/ITitems
- Serveasprimarypointofcontactforofficevendors(Office Cleaning,Property Management,etc..),service providers,utilities,andadministrativeneeds
- Maintainorganizedsystemsforcontracts,project files,permits,correspondence,and records
- SupportHR,including onboarding/offboarding,training coordination,andpolicytracking
- Helpmaintaincompliance-related documentation(licenses,certificates,training records,etc.)
- Ensurevehicletrackingandpolicyisbeingadheredto
- Leadinternaloperationalprojectsthatimprovehowprojectsareexecutedandsupported
- Identifyinefficienciesbetweenestimating,project management,field operations,andtheoffice
- Documentandstandardizeworkflowssuchasprojectkickoff,handoffs,closeout,andinternalapprovals
- Implementandmanageconstruction-relatedtoolsorplatforms(project tracking,documentation,SOPs)
- Createrepeatablesystemsthatsupportconsistentexecutionacrossmultiplejobs
- ImprovecommunicationflowbetweenthePMs,andtheoffice
- Anticipateoperationalneedsandproactivelyresolveissuesbeforetheyimpactprojects
- Supportoperationalscalingasprojectvolumeincreases
- Helpreinforceaprofessional,organized,andaccountablecompanyculture
- Thinkslikeanownerandtakesfullresponsibilityforoutcomes
- Process-mindedbutpractical—focusesonreal-world improvements,not bureaucracy
- Strongorganizationalandmultitaskingskillswithattentiontodetail
- Abilitytohandleconfidentiality
- Communicatesclearlywithbothofficeandfieldpersonnel
- Comfortableoperatingindependentlyandmakingdecisions
- Thrivesinafast-paced,changing environment
Physical Requirements:
- ProficiencyinMSOffice
Suite(Word,Excel,PowerPoint) andfamiliaritywith
Canvaand Miter - Mustbeabletoliftandcarryupto
25pounds - Mustbeabletosit,stand,anduseacomputerforextendedperiods
- Mayoccasionallybend,stoop,orreach
- Schedule:
Mon–Fri/Fully onsite - Benefits:
Medical,dental,vision,401(k),andpaidtimeoff
At All Source Co .youwillbepartofadynamicteamthatvaluesyourcontributionsandinvestsinyourprofessionalgrowth.
Weoffercompetitivesalaries,benefits,andasupportiveworkenvironmentthatpromoteswork-lifebalanceandpersonaldevelopment.
Ifyouarepassionateaboutpeopleandwanttocontributetoacultureofempowermentandrespect,
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