Procurement Assistant

Overview of the Position The U.S. District Court for the Southern District of California is accepting applications for the position of Procurement Assistant. This position is located in the Clerk’s Office and will report to the Facilities and Procurement Supervisor. The incumbent provides procurement, property management, and facilities support services for the Clerk’s Office and courthouses throughout the district.

• Adhere to the Guide to Judiciary Policy, particularly Volume 11 (Internal Controls), Volume 14 (Procurement) and Volume 16 (Space and Facilities). Adherence to the court’s internal control procedures.
• Ability to maintain accurate property records in a timely manner in accordance with Volume 16 (Space and Facilities). May serve as one of the court’s custodial or disposal officers for all Court property as delegated.
• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions and policies, as well as determining the availability of funds
• Responsible for assisting in the process of procuring supplies, equipment, services, furnishings, facility support services from government and non-government sources, including contacting vendors, requesting quotes, creating bid analyses, creating purchase orders in the automated financial system
• Plans and coordinates time and delivery of purchases
• Actively participates in Court event support and vendor escorting opportunities
• Prepares spreadsheets and maintain databases to track certain expenditures and projects
• Responds to customer service requests via automated help desk and telephone
• Coordinates and assists with furniture moves, office reconfigurations, event setup, and facility repair projects throughout the Clerk’s Office and courthouses
• Other duties as assigned

• Applicants must have a least oneyear of specialized experience
• Excellent customer service skills and ability to multitask multiple priorities
• Ability to provide support during non-business hours (i.e., evenings, weekends) as required for projects or special events
• Ability to travel to locations within the Southern District of California
• Ability to lift up to 50 pounds and move light equipment as required

Preferred Qualifications:

• Bachelor's degree from an accredited four-year college of university
• Government purchasing experience
• Knowledge of the accounts, procedures, and applicable financial automated systems of the Judiciary
• Solid critical thinking, problem‑solving and organizational skills
• Knowledge of Federal Acquisition Regulations (FAR) and/or judiciary procurement policies is preferred
• Excellent customer service skills are required
• Ability to manage multiple priorities in a busy office environment is essential

The work in this position is performed in an office setting. This is not a full‑time telework position

• 1 year of Specialized Experience

Specialized experience is defined as responsible experience in purchasing that provides knowledge of the rules, regulations, practices, and principles of procurement; and involves the routine use of automated financial and accounting systems or other computer‑based systems and applications such as word processing, spreadsheets, or databases.

Salary is just one component of the comprehensive compensation package offered by the Federal Court. Federal court employees are eligible for a full range of benefits that include 13-26 days of annual leave, 13 days of sick leave, 11 paid holidays per year, a flexible work schedule, immediate matching Thrift Savings Plan, pre‑tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long‑term care), car‑pooling options and a transportation…