Administrative Assistant

Administrative Assistant

Our client in the construction industry is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and project coordination. This role will assist with scheduling, document management, communications, and general administrative tasks to help keep projects and office functions running smoothly. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to project managers, office leadership, and field teams
• Answer phones, respond to emails, and route inquiries appropriately
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, organize, and maintain project files, contracts, correspondence, and other documentation
• Assist with data entry, reports, and tracking of project-related information
• Support invoice processing, purchase orders, and other administrative paperwork
• Coordinate office supplies, mail, deliveries, and general office needs
• Help track deadlines, permits, subcontractor documents, and compliance records
• Assist with meeting preparation, notes, and follow-up tasks
• Perform other administrative duties and special projects as needed