Executive Operations Administrator

Payroll Title

ADMIN OFCR 3 CX

Health Campus Development

$87,191.75 - $ / Yr

Hillcrest

Career

100%

CX Contract

1

Days, 8-Hour Shifts, Monday-Friday

Wed 9/23/2026

UCSD Layoff from Career Appointment:
Apply by 09/11/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants:
Eligible Reassignment clients should contact their Disability Counselor for assistance.

Full suite of administrative support for the Health Campus Development department, the CAO, & the Director (calendar & coordination, meeting management, proactively resolve calendar conflicts, event planning, travel support, department & division communications, etc), financial management support (budget report reviews, PO maintenance, non-labor submissions), labor resource management (timekeeping, productivity reviews, people planning, interview coordination, org chart maintenance), external department liaison (HR, IT/IS, Payroll, Supply Chain, operational clinical leaders, etc), and general business support (fleet maintenance, supply logistics, space setup, etc).

• Support the general needs of the Health Campus Development department and help staff achieve their goals & objectives and support local operations, including long-term efforts to identify, assess, track, and implement efficiencies in operations (labor & non-labor); support a system-framework with a renewed and structured focus on quality, timeliness, and customer service; collaborate with administrative partners (Supply Chain, Finance, HR, IS,) for the benefit of all;
  
  and, provide analytic support across local operations.
• Provide operational support across the department, including daily engagement, weekly reporting tools and escalation techniques, monthly scorecard reporting, performance reporting, and organizational collaboration support.
• Partner with Facilities Planning, Design, and Construction teams and Campus Project Management in all ways aligned with the full suite of administrative support.
• Perform surveys and studies in support of quality improvements related to project execution and resource management.
• Operational improvement project-based coordination and co-management with internal partners and external departments (THT, OEC, Finance, Campus, etc).
• Organizing, designing, and drafting organizational website content.
• Manage, plan, and administer a range of administrative operations with intent to drive department-wide alignment and organization with established tools, structure, standards, and best practices.
• Special projects, as assigned.

• Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training. Related experience: supporting C-suite executives in large, complex corporate environments.
• Familiarity with the organization’s processes, protocols and procedures.
• Calendaring and managing multi-organizational meetings.
• Knowledge of federal regulations such as FERPA.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the…