Legal Administrative Assistant

• Responsible for providing administrative support to the Legal Department
• Manages the contracts email inbox and maintains the contracts inbox manual
• Processes contracts and other legal requests, including distributing requests to appropriate team members, conducting initial research, coordinating review, and gathering required information from different sources
• Facilitates completion of various agreements, including populating standard templates, coordinating signatures, and collecting fully signed documents
• Updates and maintains the contracts database using the team’s contract management system
• Coordinates team meetings and prepares meeting agendas
• Performs periodic audit of files and databases and helps resolve deficiencies
• Interacts with both external and internal stakeholders to support legal and contract requests
• Assists with electronic billing administration
• Maintains master calendars for contracts and legal projects
• Performs administrative duties and periodically assists with special projects for the Legal Department
• Assists with the preparation of correspondence, presentations, and spreadsheets, including proofreading for formatting, punctuation, and grammar

• High School Diploma or equivalent combination of education and experience
• Bachelor's Degree or equivalent combination of education and experience
• One (1) or more years of related administrative or general office experience
• Experience and general knowledge of the commercial insurance industry is preferred
• Legal background and paralegal training
• Excellent reading comprehension, verbal and written communication skills
• Good leadership, problem-solving, and time management skills
• Excellent project management; ability to complete multi-faceted projects from start to finish
• Ability to take initiative and motivation to work independently
• Exceptional ability to multitask on multiple high-priority projects
• Ability to maintain sensitive information with extreme care
• Ability to interact well with senior executives and colleagues
• Good planning, organizational, and prioritization skills
• Desire to grow skills and advance career
• Proficiency in Microsoft Office products
• Proficiency in Adobe PDF program
• Proficiency in Microsoft SharePoint a plus, but not required
• Experience working with a contract management system is a plus

Demonstrates strong administrative support capabilities within a legal context, including contract management, project coordination, and effective communication with stakeholders. Proficient in maintaining sensitive information and managing multiple high-priority projects efficiently.

• Contract Management
• Project Management
• Legal Background
• Microsoft Office Proficiency
• Reading Comprehension

• Contract Processing
• Database Maintenance
• Electronic Billing Administration
• Document Proofreading
• Agendas Preparation

• Leadership
• Problem-Solving
• Time Management
• Multitasking
• Organizational Skills

• Commercial Insurance
• Legal Department
• Administrative Support

• Contract Management System
• Microsoft Share Point
• Adobe PDF