Receptionist, Administrative​/Clerical

Position:
Receptionist

Location:

Onsite in UTC/La Jolla area

Schedule:

Monday-Friday, 8:00 AM-5:00 PM Pay Rate: $25-$26/hour, DOE

Employment Type:

Temporary (through end of August) Overview:

We are seeking a professional and customer-focused Receptionist to support the day-to-day operations of a commercial office environment. This role serves as the first point of contact for tenants, visitors, and service providers, while providing administrative support to the on-site operations team. The ideal candidate is detail-oriented, organized, and enjoys working in a fast-paced, professional setting.

• Serve as the initial point of contact, handling incoming calls, emails, and in-person inquiries
• Respond to customer service requests and elevate items as appropriate
• Manage incoming and outgoing mail and general correspondence
• Ensure phone and voicemail systems are functioning properly
• Issue and deactivate access cards and coordinate key requests
• Maintain vendor key sign-in/out logs
• Keep the front office and common areas presentable at all times
• Order and maintain office and kitchen supplies; assist with purchase orders as needed
• Create and distribute general notices and communications
• Track and follow up on service requests to ensure timely resolution
• Coordinate with vendors and service providers to support daily operations
• Maintain electronic and paper filing systems
• Assist with conference room scheduling
• Support tenant move-ins and move-outs
• Update internal databases, spreadsheets, and directories
• Assist with basic administrative tasks as needed

• Previous receptionist, administrative, or customer service experience preferred
• Proficiency in Google Suite required; experience with Microsoft Office is a plus
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills
• Ability to manage multiple priorities in an onsite office environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

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