Grants & Projects Administrator III

Key Responsibilities

• Manages all aspects of a portfolio of complex grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with Research Accounting for post-award financial management and works with various administrative departments and Committees to assure proper stewardship of grant funds.
• Coordinates and prepares funding agency research proposals. Serves in key role with department members, faculty, and staff in assessing application objectives and planning.
• Prepares and submits grants, contract, sub-award and fellowship applications and awards and stewards the administrative proposal process.
• At the discretion and under the supervision of the Director of Grants Administration, may be delegated signing authority for proposals on a case-by-case basis.
• Under the supervision of the Director of Grants Administration, leads departmental and Institute-wide policies and procedures to maintain compliance with funding agency regulations.
• Mentors other Grants Administrators and provides secondary review of proposals and other actions under the supervision of the Director of Grants Administration.
• Projects a strong service support role in meeting internal and external customer needs. Effectively communicates orally, in writing and electronically.
• Stays abreast of potential sources of funding, deadlines, and application guidelines to ensure institutional compliance.
• Provides training and guidance to administrative assistants on proposal preparation processes and grant submission systems.
• Conducts data validation and testing for system upgrades and new implementations.
• Responsible for subcontract and subaward activities as it relates to assigned PI portfolio, including agreement preparation, review, issuance, modifications, monitoring, and closeout in accordance with sponsor regulations.
• Ensures timely and accurate data entry and proactively uses reporting tools and exception reports to identify, correct, and prevent data discrepancies.
• Performs other related duties as assigned by management.

• Minimum 5 years of grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience required.
• Bachelor’s degree in business or related field or equivalent years of experience required.
• Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance") required.
• Experience projecting salary, benefit, and indirect costs, with knowledge of payroll and personnel regulations, required.
• Certificates, licenses, and registrations preferred:
  • Certified Research Administrator Certification
• Computer skills required:
  • Proficiency with Microsoft Office, Adobe, File Maker Pro , e-mail programs.
  • Familiarity with on-line proposal submission systems (e.g., Grants.gov, NSF Fast Lane, CDMRP eReceipt System, proposalCENTRAL).

The expected pay range for this position is $95,000-$110,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected…