Administrative Services Coordinator
Listed on 2026-09-19
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Administrative Services Coordinator
Apex Systems is hiring for an Administrative Services Coordinator for a large Healthcare client.
Location:
San Diego, California (Onsite)
This role supports daily hospital staffing operations by recruiting necessary personnel based on census needs. The position requires quick thinking, adaptability, and the ability to work under pressure and time constraints. It is a demanding role that differs from a standard administrative position and involves following specific protocols and contract language.
Key Responsibilities- Manage daily staffing for the hospital, including recruiting nurses, CNAs, Monitor/Surgical Technicians, and Hospital Unit Coordinators based on unit census needs.
- Follow specific standard work procedures and union contract language.
- Perform data analysis, editing, and formatting to produce status reports, graphs, and presentation materials.
- Maintain and operate databases and automated systems to ensure data accuracy.
- Serve as a liaison with vendors and may coordinate the ordering of office supplies.
- Coordinate and oversee the activities of support staff to ensure tasks are completed efficiently.
- When assigned, prepare and maintain physician master schedules, coordinate schedule changes, and ensure adequate coverage.
- Function as a department resource for software application and training.
Education:
High school diploma.
Experience:
2 years of experience in a staffing office, handling same-day staffing and recruitment.
Technical
Skills:
Proficiency in Microsoft Word, Teams, and Excel.
Skills:
Must be flexible, a critical thinker, and possess efficient communication and customer service skills.
- A college degree, such as a bachelor's degree.
- Experience with API systems.
- Experience working in a fast-paced environment and making quick decisions.
This is an onsite position with free, onsite parking. The dress code is business casual. The role requires flexibility to work various shifts, which may include any timeframe between 3:00 AM - 11:30 AM, 11:00 AM - 7:30 PM, or 3:00 PM - 11:30 PM, including weekends. Schedules will be provided one to two weeks in advance.
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