Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and Med Tech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Learn more at

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
La Jolla, California, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant. This onsite role will be in La Jolla, CA. The candidate will be required to be in the office 5 days a week.

About Innovative Medicine:
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at

We are seeking an experienced, proactive Senior Administrative Assistant to provide high-level administrative and operational support. As a trusted partner, you will anticipate business needs, protect leadership capacity, and enable effective execution across a fast-paced global organization. This role requires exceptional judgment, discretion, organization, communication, and follow-through.

Business Support (55%)

• Proactively manage the leader’s calendar, resolve scheduling conflicts, coordinate business itineraries, and ensure readiness and representation for key forums.
• Coordinate leadership and cross-site meetings, including agendas, pre-reads, invitations, room readiness, minutes, decisions, action tracking, and annual calendar activities.
• Maintain organizational charts, site maps, distribution lists, and other essential team resources.
• Support staff onboarding and offboarding, including candidate pre-screens, interviews, and a positive candidate experience.
• Plan visitor meetings, all-staff meetings, special events, space moves, supplies, and related workplace support.
• Partner with the leadership team on budget reviews, goal planning, future outlooks, talent management, compliance reviews, and other critical initiatives.
• Lead internal and external training and troubleshoot travel and expense-report issues.
• Interpret and communicate company policies, escalating deviations that require special attention, communication, or approval.
• Build strong relationships with Executive Assistants across the DPDS organization and management teams to enable efficient, engaged partnerships.

Future Business Environment Champion (20%)

• Create efficient, user-friendly templates and digital work spaces for procedures, communications, reports, and collaboration using tools such as SharePoint and One Note.
• Apply and test current office and mobile technologies to solve business problems, support a near-paperless environment, build team capability, and mentor others.
• Identify process-improvement and efficiency opportunities.
• Maintain continuity of document repositories and compliance with retention and cleanup schedules.

Communica…