Executive Administrate Assistant

A growing and established service company in Poway, CA is seeking an experienced Executive Administrative Assistant to support company ownership and upper management. This temp-to-hire opportunity is ideal for a polished, proactive administrative professional who thrives in a fast-paced, project-based environment and enjoys keeping executives, schedules, documents, and priorities organized.

The Executive Administrative Assistant will play a highly visible role in helping leadership stay organized, supporting customer and project coordination, and ensuring important details move forward efficiently. This is a great opportunity to join a stable team that values professionalism, follow-through, communication, teamwork, and strong leadership support.

Candidates who enjoy meaningful responsibility, direct interaction with decision-makers, and the opportunity to become a trusted member of a growing organization will find this role especially rewarding.

• Provide high-level administrative support to ownership and upper management, including calendar management, scheduling, reminders, and meeting coordination.
• Prepare professional correspondence, reports, documents, internal communications, and organized electronic and physical files.
• Track deadlines, commitments, follow-up items, project details, and outstanding action items for management.
• Assist with customer projects, job documentation, scheduling, purchasing, material coordination, and project-related administrative needs.
• Communicate professionally with customers, contractors, vendors, field personnel, office staff, production teams, and leadership.
• Handle sensitive company, customer, project, and personnel information with discretion and confidentiality.

• Pay: $28 to $32 per hour. DOE
• Job Type: Temp-to-hire.
• Schedule:
  
  Full-time, Monday through Friday.
• Location:
  
  Poway, CA.

• Provide executive-level administrative support to ownership and senior management.
• Manage calendars, schedules, meeting coordination, reminders, and follow-up items.
• Support customer projects, documentation, purchasing, material coordination, and administrative project details.
• Maintain organized records, communications, deadlines, and leadership priorities.
• 5+ years of professional administrative experience, preferably supporting an owner, executive, or senior-level manager.
• Strong executive calendaring and scheduling experience.
• Proficiency with Microsoft Outlook, Word, Excel, and general office technology.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Strong organization, attention to detail, follow-through, judgment, and discretion.
• Ability to manage multiple priorities and changing demands in a fast-paced office environment.
• Ability to interact confidently with executives, customers, vendors, contractors, and business professionals.
• Dependable, proactive, and able to anticipate needs without waiting to be reminded.

• Experience in construction, home improvement, field service, manufacturing, or another project-based environment.
• Experience with Service Titan or similar CRM, scheduling, or project management software.
• Background supporting leadership in a small to mid-sized business environment.
• Familiarity with project documentation, material coordination, vendor communication, or field team scheduling.

The Know Your Rights poster is available here: https://(Use the "Apply for this Job" box below). Your Rights
6.12.pdf

The pay transparency policy is available here: https://.pdf

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. /resources

Contents/E-

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance…