External Relations and Special Events Coordinator

Payroll

Title:

EVENTS SPEC 2 CX

Department: ELECT & COMPUTER ENG

Hiring Pay Scale: $65,000 - $75,000 / Year

Worksite:
Campus

Appointment Type:
Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule:

Variable, 8 hrs/day, Monday-Friday, some evenings/weekends

Filing Deadline:
Thu 10/1/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment:
Apply by 9/22/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants:
Eligible Reassignment clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.

Serve as special events coordinator for the department. Assist with the development and administration of special complex projects and coordination of special events. Oversee all budgetary, logistical, marketing and public relations aspects for departmental events. Coordinate faculty recruitment activities for the Department of Electrical and Computer Engineering (ECE).

Serve as department liaison to JSOE Dean’s Office, Central Campus Offices, industry partners, and recruitment. Serve as the Executive Assistant to the Chair of the Department of ECE. Prepare correspondence on behalf of Chair and Chief Administrative Officer (CAO) and disseminate to appropriate parties. Manage the Chair’s calendar and determine scheduling priorities.

Schedule Faculty and Industry Advisory Board meetings; compose, distribute and maintain meeting notes. Coordinates the faculty visits as part of the faculty recruitment process. Schedule appointments and group meetings as needed.

In collaboration with other department staff, manage content on departmental website including on-going maintenance and periodic updates of the site.

Cover letter required for a complete application.

• Bachelors' degree in related area and / or equivalent experience / training.

• Working knowledge of concepts, principles and practices of event planning and production and public relations.

• Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.

• Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.

• Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.

• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher-level staff and / or management.

• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

• Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

• Experience in planning and organizing meetings, special events including agenda preparation, distribution of materials, arrange for meeting location and hotel reservations; follow-up on reservations. Experience in event budget creation…