Gift Revenue Records Coordinator

Payroll

Title:

BLANK AST 2

Department: ADVANCEMENT SERVICES

Hiring Pay Scale: $26.73 - $29.07 / HR

Worksite:
North Torrey Pines Court

Appointment Type:
Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule:

Days, 8 hrs/day, Monday-Friday, hybrid work schedule

Filing Deadline:
Fri 10/2/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment:
Apply by 9/23/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants:
Eligible Reassignment clients should contact their Disability Counselor for assistance.

DEPARTMENT OVERVIEW

Advancement Services within Advancement is responsible for providing gift policy and infrastructure support in fundraising; processing, accounting for, and stewarding all charitable gifts to both UC San Diego and the UC San Diego Foundation; and overseeing the operations of the legally separate incorporated 501c3 charity, the UC San Diego Foundation.

These areas not only represent the highest risk fiduciary operations in Advancement and one of the highest risks on the campus, but they are also highly unique on the campus. No other campus unit has the delegated authority to process and receipt gifts or directly manage financial investments. The campus foundations are legally separate and have a separate fiduciary board of trustees.

Accordingly, due to the complex nature of operations and oversight for a foundation, the fiduciary risk, and the magnitude of funds involved, there are reputational, legal, IRS, accounting, and donor relations requirements that must be adhered to.

Functional area

s of Advancement Services include UC San Diego Foundation Board Operations and Management;
Gift & Foundation Accounting, and Gift Services, Investment Operations, and the Office of Gift Policy Administration and Donor/Fund Stewardship.

POSITION OVERVIEW

The Gift Revenue Records Coordinator plays a crucial role in handling donations, maintaining records, and ensuring the accuracy of gift-related data. This position requires attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion.

• Proven experience in high volume, mission critical data processing using a PC with fast and accurate data entry and typing skills with a minimum of 60 WPM.

• Ability to analyze diverse correspondence/documentation to insure complete and accurate information has been received, and application of appropriate updates is made.

• Ability to sustain careful attention to repetitive detail for long periods of time with an emphasis on accuracy.

• Demonstrated experience in updating and utilizing a mission critical database to enter, maintain, or to relay information in comprehensive manner. Experience in use of a fundraising/donor database preferred.

• Resourcefulness in finding appropriate solutions to problems. Ability to present alternatives and follow through to ensure effective changes.

• Demonstrated experience and knowledge in general computerized applications: appropriate coding techniques, formatting, and terminology; ability to search for and compile data; experience with Excel and Word.

• Good math ability to comprehend and perform standard applications.

• Ability to work independently and complete tasks. Proven ability to exercise good judgement in daily work. Proven ability to take direction.

• Demonstrated skill in explaining financial and database…