Office Coordinator

GOVX, Inc. is looking for an Office Coordinator to join a high-achieving team. As a purpose-driven company, GOVX serves military members, first responders, and federal employees by providing deep discounts and an unmatched online shopping experience.

The Office Coordinator will serve as the primary in-office point of contact for employees and visitors, ensuring a professional, organized, and high-functioning workplace. This role delivers exceptional service, supports daily operations, and maintains office facilities to a high standard.

The successful candidate will join a team dedicated to its mission—committed to leadership, humble and helpful, driven to achieve excellence, and constantly improving. This role ensures operational continuity of the office while driving a high-quality employee and visitor experience aligned with GOVX standards.

• Serve as the primary point of contact for employees, members, and visitors, delivering a professional and welcoming experience
• Manage day-to-day office operations, including mail, supplies, badge access, and general administrative support
• Maintain a clean, organized, and fully stocked office environment, including kitchen and common areas

• Own vendor relationships for office repairs, cleaning services, and facility maintenance, ensuring timely, high-quality execution
• Coordinate maintenance, servicing, and issue resolution with vendors and building management

• Own execution of all on-campus events, including annual kickoff meetings, team-building events, board meetings, and weekly in-office business-sponsored lunches
• Own office catering, snacks, and food programs, ensuring quality, budget adherence, and consistent delivery
• Own office supply stock and orders as needed

• Provide in-office operational support to the marketing activation team for campaigns and events
• Coordinate logistics, materials, and workspace needs to ensure efficient execution

• Coordinate internal office messaging and visitor-facing communications using front desk and AV systems
• Partner cross-functionally with HR and other teams to support office priorities including meetings, scheduling, and onboardings
• Work with IT to support in-office technology, workspace needs, and issue resolution to ensure seamless day-to-day operations

• Strong customer service mindset with a focus on responsiveness and professionalism
• Maintains a professional presence in physical appearance, written communication, and verbal interactions, with a friendly and service-oriented demeanor
• Excellent organizational, multitasking, and prioritization skills
• Strong communication and problem-solving abilities
• Ability to work independently and be self-motivated
• Proficiency in Microsoft Office Suite
• Associate's degree required; higher level degree preferred

• This job operates 100 % on-site/in office Monday thru Friday, 8:00 am - 5:00 pm
• This job operates in a professional office environment
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

• Physical
  - This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary
• Mental
  - Problem solving, making decisions, interpret data, organize, read/write
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

No travel is expected for this position

This position has no supervisory responsibilities