Receptionist, Administrative​/Clerical

Description We are looking for a detail-oriented Receptionist to support a busy construction office. This contract position will serve as a key point of contact for visitors, callers, and internal staff while helping keep daily administrative operations organized and efficient. The ideal candidate brings prior office experience, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities:

- Welcome visitors and respond to a steady flow of daily inquiries in a courteous and attentive manner.

- Manage incoming calls across a multi-line phone system, direct calls appropriately, and record accurate messages for staff.

- Perform data entry tasks with attention to detail to maintain accurate office records and documentation.

- Prepare and enter purchase order details, including amounts and due dates, into company systems.

- Create and distribute customer invoices and assist with routine accounts payable and invoicing activities.

- Coordinate office lunches and arrange larger catering orders for team meetings or events.

- Provide administrative support to office leadership and the sales team as needed to keep operations running smoothly.

- Monitor front desk activity and help maintain an organized, businesslike office environment. Requirements - At least 1 year of experience in an office, front desk, or administrative support role.

- Ability to handle inbound calls confidently using a multi-line phone or switchboard system.

- Experience with receptionist responsibilities, including greeting guests and taking detailed messages.

- Strong data entry skills with a high level of accuracy and organization.

- Working knowledge of Microsoft Excel and Microsoft Outlook.

- Comfortable supporting basic invoicing, accounts payable, or purchase order processing tasks.

- Strong communication skills and the ability to work effectively with office staff and customers. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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