Administrative Support Coordinator II

Job no: 562324
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Are you an experienced administrative professional who enjoys being at the center of a dynamic academic environment? The School of Art and Design is seeking an Administrative Support Coordinator to serve as a key operational resource supporting the School’s academic, faculty, fiscal, and student-facing functions. This position coordinates complex day-to-day operations across a vibrant School serving approximately 1300 students and a broad range of disciplines, from graphic design and interior architecture to art history, multimedia, painting, sculpture, and more.

Working closely with the School Director and campus partners, the Administrative Support Coordinator independently manages multiple priorities, interprets university policies and procedures, and helps ensure critical academic and administrative processes move forward accurately and efficiently. This is an opportunity for a highly organized professional to take ownership of meaningful operational work and contribute directly to the success of faculty, students, and academic programs.

• Academic & School Operations:
  Coordinate the School’s daily academic and administrative operations, including academic scheduling, instructional support, reporting, and other processes essential to the delivery of academic programs.
• Faculty Personnel Coordination:
  Manage faculty personnel transactions and coordinate evaluation processes, including retention, tenure and promotion (RTP), periodic evaluations, post-tenure review, appointments, and related documentation.
• Budget & Fiscal Administration:
  Monitor instructional and student payroll budgets, track and analyze expenditures, prepare fiscal reports, coordinate financial transactions, and recommend adjustments based on operational and instructional needs.
• Student & Program Support:
  Coordinate administrative processes related to undergraduate and graduate students, including admissions, major declarations, application reviews, academic inquiries, and sensitive student matters requiring cross-campus coordination.
• Workflow & Staff Coordination:
  Establish administrative priorities, coordinate concurrent projects and deadlines, and provide lead work direction to student employees to support efficient and consistent School operations.

• Be Central to School Operations: Play an integral role in keeping the academic, faculty, fiscal, and student operations of a complex School moving forward.
• Work in a Creative Environment: Support a vibrant community of artists, designers, educators, scholars, and students across a wide range of creative disciplines.
• Build Broad Higher Education Expertise: Develop experience across academic administration, faculty personnel processes, budgeting, policy interpretation, and student services.
• Take Ownership of Your Work: Exercise independent judgment and problem-solving while managing meaningful processes with School-wide impact.
• Support Academic Success: Contribute directly to the programs and operations that enable faculty to teach, students to learn, and the School of Art and Design to thrive.

PROBATIONARY

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for one day of telecommuting after the…