Shipping and Administrative Assistant; On-Site, Rancho Bernardo, CA)

Part-time, hourly | On-site, Rancho Bernardo, CA

Blue Pixel Creates is hiring a Shipping and Administrative Assistant to work on site in San Diego (Rancho Bernardo area) in a client-facing position, overseeing shipping and administrative tasks and supporting our client with administrative and organizational work.

Blue Pixel transforms ambitious brand ideas into real-world experiences, from immersive events and influencer campaigns to branded content and digital storytelling. We're a remote-first team rooted in trust, accountability, and creative excellence. Our projects are fast-paced, our clients expect the best, and we take pride in delivering work that's both bold and buttoned-up.

This is a part-time, non-exempt position employed by Blue Pixel Creates and assigned to support a Company client at their San Diego worksite. The employee will receive day-to-day work direction from designated client personnel while remaining subject to the Company’s employment policies and employment oversight.

The schedule is generally 10 to 25 hours a week but will vary from week to week based on business needs, on site in the Rancho Bernardo area. There is no guaranteed minimum. The pay is $40.00 to $50.00 per hour.

You would be the person on site who makes sure high-value equipment goes out correctly, both domestically and internationally, comes back accounted for, and never becomes someone else’s problem. You will also own the administrative support that keeps this operation organized. Most days you are the only Blue Pixel person in the room, working alongside the client’s team.

• Pack and prepare high-value equipment for shipment, including fragile and specialized gear.
• Book and track domestic shipments through Fed Ex, and prepare shipping documentation.
• Prepare international shipments: commercial invoices, customs documentation, accurate descriptions and values.
• Receive inbound shipments, verify contents against packing lists, and flag discrepancies and damage immediately and in writing.
• Maintain accurate inventory records for equipment moving in and out of the site.
• Keep the shipping and staging area organized so anyone can find what they need.
• Provide light administrative support (data entry, filing, coordination)
• Coordinate directly with the client’s team on timing, priorities, and deadlines, and elevate early with a recommendation attached.

• Two or more years personally packing and shipping high-value equipment
• Hands-on international shipping experience, including commercial invoices and customs documentation. This one is required, not preferred.
• At least 6 months working experience with Fed Ex is required.
• Accuracy under time pressure. You count twice, you document, and you catch the discrepancy before it ships.
• Solid administrative habits: organized records, clean data entry, reliable follow-through.
• The judgment to work independently and make sound calls when no one is available to ask.
• Professional presence with a client team; clear written updates, calm in a crunch.
• Reliable transportation to the San Diego worksite and availability during weekday business hours.

• ATA carnet experience.
• Live event, tour, or production logistics background.
• Experience with inventory or asset tracking systems.

The individual in this position must be able to perform the following essential job functions, with or without a reasonable accommodation:

• Lifting and carrying up to 50 pounds.
• Frequent standing, walking, bending.
• Work in an indoor shipping and staging area alongside office space.
• Use of hand tools, packing equipment, and standard office software.

$40 - $50 per hour

Blue Pixel Creates is a certified minority-owned business and an equal opportunity employer.

We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

We will consider qualified applicants with arrest and conviction records in accordance with the California Fair Chance Act and applicable local ordinances.

The pay range above is the range Blue Pixel Creates reasonably expects to pay for this position at the time of posting. Actual pay depends on experience, skills, and qualifications.