Executive Assistant

Executive Assistant / Life Manager

Location:

Remote

Type:
Full-time, 1099 contractor

Compensation: $50,000-$60,000/year, based on experience

Hours:

9-5 EST, with availability outside of them for urgent things

Reports to:

The founder

We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager — someone who takes both the business admin and the personal logistics off his plate entirely.

There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage — he wants to hand something over and see it done.

Travel: booking flights, hotels and full itineraries. Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming. Inbox & communication: triaging email, surfacing what matters, handling the rest. Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls. Project tracking: he runs many projects at once — you keep the list, the deadlines and the follow-ups straight.

Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant. Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors. Ad hoc support for a small team of three when it's reasonable.

3+ years as an executive assistant, personal assistant or in a comparable service-driven role. Exceptional candidates with less experience and clear evidence of ownership will be considered. US-based. Miami preferred, with the ability to be on site around two days a week. Deeply organised and detail-obsessed — you track everything and nothing falls through the cracks. Resourceful above all. Given a goal, you figure out the how.

You try first and ask second; you don't need to be walked through every task. Proactive — you handle things before you're asked. Independent. You'll get autonomy and be judged on results, not hours logged. Calm and easy to work with; plans change often. Discreet and trustworthy — you'll have access to personal and financial information. Comfortable with technology and quick to learn new tools;

the business runs on Airtable and Go High Level . Excellent written and spoken English.

Project management or operations experience. Experience in or around a marketing/creative agency. Experience supporting a founder directly

Direct, close working relationship with a founder who gives real autonomy and real trust. A role you get to design — you're building the system, not maintaining someone else's. Genuine variety: business admin one hour, personal logistics the next. Flexible, low-bureaucracy environment — time off is handled by conversation, not policy.