Executive Assistant San Diego, California | Robert Half

Executive Assistant

Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires a polished professional who can manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and help keep executive operations running smoothly in a fast-paced, innovative environment.

The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to anticipate needs while supporting leaders in a dynamic, mission-driven setting.

Key Responsibilities

• Provide comprehensive administrative support to one or more senior executives
• Manage complex calendars, schedule internal and external meetings, and resolve scheduling conflicts
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics
• Prepare correspondence, presentations, reports, and meeting materials
• Serve as a liaison between executives and internal/external stakeholders
• Organize board meetings, leadership meetings, and special events as needed
• Track action items and follow up to ensure timely completion of deliverables
• Maintain confidential files, records, and sensitive business information
• Support expense management, invoice processing, and other administrative tasks
• Assist with special projects and process improvements to enhance executive support functions