Executive Assistant San Diego, California | Robert Half

Executive Assistant

Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to support the CEO and COO. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, handle confidential information, and serve as a key partner in supporting executive leadership and organizational operations.

The ideal candidate is resourceful, adaptable, and committed to the mission of the organization. This individual will play a critical role in helping the CEO and COO stay focused on strategic priorities and day-to-day leadership responsibilities.

Key Responsibilities

• Provide high-level administrative support to the CEO and COO
• Manage complex calendars, schedule internal and external meetings, and coordinate logistics
• Prepare correspondence, reports, presentations, agendas, and meeting materials
• Take meeting notes and track follow-up items and action steps
• Coordinate board meetings, committee meetings, and executive-level events as needed
• Manage travel arrangements, itineraries, and expense reporting
• Serve as a liaison between executive leadership and internal/external stakeholders
• Maintain confidential records and sensitive information with discretion
• Support special projects, strategic initiatives, and cross-functional collaboration
• Assist with office operations and help streamline administrative processes