Administrative Support Assistant II

Job no: 562514
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Are you an organized, service-oriented professional who enjoys working in a collaborative academic environment? The Department of Political Science is seeking an Administrative Support Assistant II to provide day-to-day administrative support for faculty, advisors, students, and department programs. This position serves as an important point of contact for the department, helping keep office operations, events, purchasing, communications, and graduate program processes running smoothly.

Working closely with the Department Chair, Administrative Support Coordinator II, faculty, advisors, and students, the Administrative Support Assistant II will gain broad experience in university administration while supporting a diverse range of departmental activities. This is an excellent opportunity for someone who enjoys helping others, managing details, and contributing to a busy academic office.

• Office & Front Desk Support: Provide front office and customer service support, including answering phones, assisting visitors, managing department communications, and helping maintain consistent office coverage.
• Administrative Coordination: Maintain departmental calendars, records, files, contact information, meeting materials, and other administrative systems while supporting day-to-day office operations.
• Event & Program Support: Coordinate logistics for departmental events, commencement, and program activities, including room reservations, technology, catering, communications, and event materials.
• Communications & Outreach: Support department and program websites, social media, Canvas announcements, mailing lists, and other communications that keep students and the campus community informed.
• Budget & Purchasing Support: Assist with faculty allocations, event purchases, travel reimbursements, inventory, and routine financial and payroll documentation under established procedures.
• Graduate Program Support: Assist with graduate admissions by maintaining application records, tracking materials and progress, preparing files for committee review, and responding to general inquiries.
• Student Employee Support: Assist with hiring, onboarding, scheduling, and day-to-day coordination of work-study and student assistants.

• Build University
  
  Experience:
  
  Gain broad exposure to academic administration, student services, events, communications, and department operations.
• Work with Faculty & Students:
  Support a diverse academic community and interact with faculty, advisors, graduate students, and undergraduate students throughout the department.
• Develop Transferable
  
  Skills:
  
  Strengthen your organization, communication, customer service, technology, and administrative skills in a professional setting.
• Support Meaningful Programs:
  Contribute to events, academic programs, and student opportunities within Political Science and related interdisciplinary programs.
• Join a Collaborative Team:
  Work alongside experienced university professionals while developing your knowledge of higher education operations.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here:
Working at the CSU .

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime…