Administrative Coordinator

For over 40 years, Adjoin has been dedicated to helping people find communities where they feel safe and respected, and where they can be themselves in every aspect of their lives. Adjoin provides services and advocacy for people with disabilities and Veterans. We serve more than 1400 clients annually throughout the state of California, ranging in age from 18 to 83 years.

We assist our clients to be productive citizens by providing a living and work environment where they feel challenged, respected, and accountable as they strive to meet the demands of life.

The Administrative Coordinator is responsible for coordinating administrative systems and processes, supporting executive meetings and activities, maintaining office operations, coordinating vendors and facilities, and ensuring timely follow-up on assigned organizational tasks. The position also provides administrative support for Human Resources, Accounting and Payroll, Community Impact, and Operations, including Quality Assurance, Setworks, Fleet coordination, WEX card administration, program surveys, event support, and other organizational initiatives.

The successful candidate is highly organized, proactive, resourceful, detail-oriented, and comfortable managing multiple priorities. The Administrative Coordinator represents Adjoin professionally and serves as a welcoming brand ambassador who demonstrates integrity, discretion, accountability, and commitment to Adjoin's mission, vision, and values.

If you are passionate about making a positive impact and fostering a supportive, enriching environment, we invite you to join our team and help create a brighter future for those we serve.

• Maintain client and program confidentiality.
• Maintain a professional relationship with clients, direct service providers, families, employers, funders, and other stakeholders.
• Embody and model the mission, vision, values, and standards of conduct of the organization.
• Comply with Adjoin policies and procedures.
• Conserve company resources and follow Adjoin’s Code of Safe Practices.

• Provide administrative support to the C-suite and corporate team, including scheduling, correspondence, document preparation, meeting coordination, travel arrangements, expense documentation, and follow-up.
• Manage calendars, contact lists, communications, and other administrative systems as assigned.
• Schedule, coordinate, and prepare for executive and organizational meetings, including agendas, materials, presentations, and meeting packets.
• Attend meetings, prepare or complete meeting minutes and follow-up items as requested.
• Coordinate and track follow-up activities resulting from meetings as directed.
• Prepare, copy, scan, collate, distribute, mail, and electronically transmit documents and materials.
• Prepare and maintain forms, templates, contact lists, and recurring administrative materials.
• Organize and coordinate travel arrangements, including airfare, hotels, ground transportation, car rentals, meals, and other logistics as requested.
• Process and track executive expense receipts and supporting documentation as requested.
• Handle confidential and sensitive information with a high degree of discretion and integrity.

• Monitor the front door, greet visitors, and provide information and assistance in a professional and welcoming manner.
• Serve as a central contact for corporate office needs, connecting team members, vendors, facilities, and leadership.
• Maintain the corporate office in an orderly, welcoming, clean, and professional condition.
• Coordinate office…