Special Events Support Coordinator; Administrative Support Coordinator

Job no: 562283
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Safety, On-site (work in-person at business location)

Position Summary

San Diego State University is seeking an organized and detail-oriented Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. This role helps ensure events are properly staffed, equipped, documented, and coordinated to support successful public safety operations.

Key Responsibilities

• Special Event Scheduling, Coordination & Documentation
• Manage personnel schedules, assignments, vacancies, overtime records, and staffing adjustments for special events.
• Coordinate with event organizers and campus partners to gather event details, communicate changes, and ensure planning information is complete and timely.
• Maintain event calendars, rosters, briefing reports, operations plans, and other documentation needed to support event operations.
• Special Events Equipment & Inventory
• Coordinate the preparation, distribution, tracking, collection, and breakdown of equipment and supplies for special events.
• Maintain accurate inventory records and ensure equipment is organized, operational, and ready for deployment.
• Identify equipment issues and recommend repairs, replacements, or purchases based on operational needs.
• Special Event Vehicle Coordination
• Coordinate fueling, cleaning, inspections, maintenance, and repairs to maintain Special Events Unit vehicle readiness.
• Prepare and deploy the Command Vehicle and associated equipment for designated events.
• Maintain vehicle records and provide on-site logistical support during special events.
• Compile event details, staffing hours, overtime, and supporting documentation for accurate and timely billing.

Why Join Us?

• Support the coordination of special events across the SDSU campus.
• Work closely with public safety personnel, event organizers, and campus partners.
• Apply your scheduling, logistics, and organizational skills in a dynamic environment.
• Play an important role in keeping event operations organized and prepared.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here:
Working at the CSU .

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

Safety and security is coordinated by University Police, through a force of 42 full-time sworn, 45 part-time police officers and 30 non-sworn support employees. Our police officers are graduates of a California Peace Officers Standards Training Academy with full arrest powers throughout the state. They undergo continued training to improve their skills as well as first aid and CPR requirements.

University Police officers are armed. They conduct foot, vehicle and bicycle patrols on campus and in the adjacent community 24 hours a day, year-round. Officers are responsible for reporting and investigating crimes and traffic accidents, enforcing state laws and local ordinances, responding to medical emergencies and all other incidents requiring police assistance. Additionally, our police officers provide law enforcement services to over 200 special events each year.

For more information regarding the University Police Department,  .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic.

The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be…