Proposal Coordinator

Who We Are

WHB Engineers is a well‑established and growing Civil Engineering and Construction Management firm with offices in San Diego, San Mateo, Dublin, Pleasant Hill and Chico, California. Our firm provides a full array of engineering, public works design and construction and project management services.

Our staff works on a broad array of challenging and interesting public and private projects. A career with us is an excellent opportunity to work with some of the best civil engineers and construction managers.

We are looking for an energetic and ambitious Proposal Coordinator with three to five years of experience to join our team. In this dynamic role, the ideal candidate will be responsible for coordinating the proposal production efforts including business development and marketing materials. The ideal candidate for this opportunity can work independently, is collaborative, personable, and possesses a strong desire to make a positive contribution to the business.

This is an onsite position based in our San Diego office.

• Coordinates the proposal production efforts including:
  • Preparing and tracking schedules
  • Preparing RFP breakdowns and outlines
  • Coordinating contract reviews
  • Assisting with theme development
  • Coordinating with subconsultants
  • Writing and/or researching non‑technical portions of proposals
• Create marketing collateral, working with project managers and staff to finalize and keep up to date
• Maintain accuracy and completeness of CRM (Vantagepoint), including opportunity and proposal database
• Prepare interview presentation materials (i.e., PowerPoint, boards, etc.) and work with staff to strategize, rehearse and present to clients
• Maintain subconsultant and proposal files
• Maintain internal qualifications and resume library for technical staff
• Lead weekly marketing/business development meetings
• Other responsibilities as assigned

• Bachelor's degree from an accredited four‑year college or university in Business Management, Marketing or Communications strongly preferred
• 3‑5 years of relevant experience
• Excellent writing, communication, and organizational skills
• Ability to multi‑task and is comfortable working in a fast, deadline‑driven environment
• Proficiency in Deltek/Vantagepoint CRM software strongly preferred
• Proficiency in MS Office Suite (i.e., Word, PowerPoint, Outlook, Excel)
• Proficiency in Adobe Creative Cloud including InDesign (required), Illustrator and Photoshop (strongly preferred)
• Knowledge of the engineering/construction industry a plus

We offer a generous salary and benefits package that includes company paid medical and dental insurance, vacation and a 401(k) plan. The salary range for this position is $60,000 to $75,000
, depending upon experience. Only qualified candidates that meet our requirements will be contacted.
Please, no inquiries from agencies, staffing, or recruiting firms.

Thank you for your interest in WHB Engineers!