Contracts Specialist

Contracts Specialist

Rock West Composites, Inc. is an engineering and manufacturing company dedicated to providing innovative solutions for commercial and government customers. We provide cradle-to-grave services for primary and secondary composite structures. This position is located in our San Diego, CA HQ office and reports to the Director of Contracts.

This role is responsible for helping minimize contractual risk, ensuring compliance with contractual obligations, and supporting the successful execution of commercial and government programs. The Contract Specialist will work closely with Program Management, Finance, Business Development, Supply Chain, and Leadership to review agreements, support negotiations, administer contract requirements, and ensure compliance with applicable regulations.

Responsibilities:

• Review and administration of customer, vendor, and subcontract agreements
• Contract compliance and risk management activities
• Proposal support and contractual representations and certifications
• Import/export compliance processes and documentation
• Government property reporting and contract closeout activities
• Support of corporate registrations, certifications, and regulatory requirements

Essential Functions:

• Contract Administration & Compliance
• Review incoming customer and vendor contracts, modifications, and agreements to identify contractual risks and compliance requirements
• Coordinate internally and externally to resolve contract issues and negotiate acceptable terms
• Support contract execution, administration, and closeout activities
• Ensure contract requirements are properly communicated and flowed down to subcontractors and suppliers
• Review program set up at contract award and coordinate with Finance and Program Management to ensure accuracy
• Monitor contractual obligations and support compliance with customer requirements
• Draft and review agreements including NDAs, Master Purchase Agreements, Long-Term Agreements, Referral Agreements, and other business contracts
• Proposal & Business Support
• Support proposal preparation activities, including representations and certifications
• Complete customer-required forms and contractual documentation
• Support pricing compliance activities and proposal reviews
• Assist with contract negotiations as required
• Coordinate customer and vendor portal registrations and account maintenance
• Subcontracts & Supplier Agreements
• Prepare and review Statements of Work (SOWs), sole source justifications, and contract flow downs
• Review and administer subcontractor and vendor agreements
• Process supplier onboarding documentation and compliance questionnaires
• Support supplier compliance with contractual requirements
• Import, Export & Regulatory Compliance
• Support compliance with U.S. import/export regulations and trade requirements
• Review export-controlled transactions and foreign orders for compliance concerns
• Assist with export classifications and license applications
• Maintain DDTC registrations and related compliance records
• Develop and maintain export compliance procedures and training materials
• Advise internal stakeholders on export compliance requirements and associated risks
• Coordinate activities with freight forwarders, customs brokers, and government agencies as needed
• Government Property & Corporate Compliance
• Support government property tracking and reporting requirements
• Assist with SAM.gov, SBA, and other regulatory registrations
• Support insurance compliance reviews and customer requirements
• Maintain records and documentation supporting audits and compliance activities
• Credit & Accounts Receivable Support
• Assist with customer credit reviews and approval processes
• Support collection efforts for past due accounts
• Coordinate with third-party collection agencies as needed
• Evaluate customer and vendor credit terms and associated risks

Qualifications:

• Experience
• 3+ years of contract administration, contract management, paralegal, or related experience
• Experience supporting government contracts and commercial agreements
• Experience reviewing and negotiating contract terms and conditions
• Familiarity with proposal support and contract compliance activities
• Technical Knowledge
• Strong understanding of FAR, DFARS, and…