Project Engineer, Procurement ​/ Purchasing

Project Engineer

The Project Engineer supports the planning, execution, and closeout of capital projects by coordinating engineering, construction, and administrative activities across multiple work streams and trade partners. This role organizes complex capital improvement initiatives—including building renovations, system upgrades, and infrastructure improvements—into a structured management process that ensures vendor compliance, accurate documentation, timely information flow, and adherence to approved budgets and schedules.

Essential Job Functions:

• Establishes and maintains procedures for the submittal, review, coordination, approval, and distribution of shop drawings, samples, product data, and technical documentation related to capital improvement projects.
• Manages all project engineering documentation, including bid packages, contracts, drawings, specifications, change documentation, clarifications, and as-built records for capital projects.
• Coordinates with consultants, contractors, and vendors to expedite pricing, estimates, and proposals related to scope changes, capital upgrades, and unforeseen conditions.
• Prepares subcontractor and vendor change orders for review and approval by the Project Manager.
• Collaborates with the Project Manager, Construction Manager/Superintendent, and Contract Administrator to support capital project requisitions and ensure accurate tracking through payment.
• Prepares project closeout documentation, including as-built drawings, operation and maintenance (O&M) manuals, and turnover packages for building systems and assets.
• Initiates, tracks, and reconciles job-site and project-related purchases in alignment with approved capital budgets.
• Maintains logs for rental equipment and temporary installations to ensure proper billing and timely removal from project sites.
• Ensures compliance with required permits, inspections, and regulatory approvals associated with capital construction and renovation work.
• Compiles and manages punch lists for capital projects and coordinates corrective actions with contractors and vendors.
• Tracks and distributes RFIs, ASIs, sketches, and related documentation to ensure alignment across all project stakeholders.
• Maintains project safety documentation and supports compliance with site-specific safety requirements.

Non
- Essential Functions:

• Performs other duties as assigned by management in support of capital project delivery.

Minimum Qualifications:

• Bachelor's degree in Engineering, Construction Management, Architecture, Business, or a related field preferred.

Knowledge, Skills, and Abilities:

• Demonstrates clear and effective written and verbal communication skills.
• Prepares reports and delivers presentations related to project status, documentation, and capital project coordination.
• Applies basic arithmetic and analytical skills to support estimating, cost tracking, and change management.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Effectively operates standard office equipment and project management tools.
• Communicates professionally with internal teams, contractors, consultants, and vendors.
• Exhibits strong attention to detail, organizational skills, and the ability to meet deadlines in a fast-paced project environment.

Training:

• Successful completion of Vivmark's new hire orientation within 90 days of employment or the next available session.
• Completion of any additional training required to support capital project delivery.

How Vivmark Supports You:

We know that our teams are the beating heart of our success and we're committed to showing our appreciation.

We offer:

• A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts.

Additional Info:

Avalon Bay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates…