Experiential Producer

Crush Palace is producing a four-event brand activation series for a client in San Diego, CA from May-August, 2026.

We're looking for a sharp, experienced Project Manager/Producer hybrid who can own the execution of all four activations from pre-production through strike — and who thrives in the fast-paced, detail-heavy world of live experiential.

This is a hybrid PM/Producer role: part logistics quarterback, part creative executor. You'll work closely with the Crush Palace EP to manage every moving piece across four events — from permitting and vendor coordination to staffing, build, and breakdown. You'll be the hub that keeps pre-production on schedule and the boots on the ground making sure each event runs flawlessly day-of.

• Own and maintain a master project timeline and workback schedule across all 4 activations
• Coordinate with venue team on load-in windows, site logistics, and activation placement
• Manage vendor procurement and relationships: branded mobile bar/van, decor, signage, furniture, A/V
• Oversee production of all physical elements — signage, backdrop, branded collateral, props
• Source, brief, and confirm brand ambassador staffing (quantities TBD per event)
• Manage permitting, insurance, and compliance requirements in coordination with the venue
• Maintain a comprehensive run-of-show and venue contact sheet for each event
• Track budget actuals against estimates; flag variances to the CD proactively
• Coordinate shipping and storage logistics for all activation assets between events
• Liaise with client brand team on product inventory, sampling logistics, and giveaway quantities

• Lead load-in and full activation setup including mobile bar positioning, lounge area build-out, signage installation, and decor placement
• Direct venue crew, brand ambassadors, and any additional contracted labor during setup
• Complete a final venue walk and checklist sign-off before doors open
• Manage all health, safety, and permitting compliance onsite

• Serve as primary point of contact for all activation operations throughout each event
• Manage and motivate brand ambassador team: briefing, supervision, breaks, and troubleshooting
• Monitor product inventory, giveaway supplies, and sampling operations in real time
• Coordinate closely with venue staff, security, and any third-party event partners
• Capture key operational notes and photo documentation for recap reporting
• Proactively identify and resolve any issues before they escalated

• Oversee full breakdown and load-out; ensure all assets are accounted for and packed correctly
• Debrief with brand ambassador staff post-event
• Deliver a post-event recap including staffing notes, product quantities, and operational observations
• Coordinate return shipping or storage of all activation assets

• 2-3+ years of experiential production, event management, or brand activation experience
• Proven track record managing multi-event or tour-style activations from pre-pro through strike
• Strong vendor management skills — you know how to source, negotiate, and hold people accountable
• Experience managing and briefing brand ambassador or event staff teams
• Highly organized with sharp attention to detail; comfortable building and owning timelines and run-of-shows
• Calm under pressure with strong problem-solving instincts in live event environments
• Excellent communicator — clear, direct, and proactive with all stakeholders
• San Diego-based strongly preferred; must be available locally for all 4 event dates

• Experience with beverage brand activations, sampling, or licensed events
• Deep familiarity with the San Diego event market — existing venue relationships and local vendor network a major plus
• Experience working with mobile bar units, branded vehicles, or custom fabrication
• Proficiency in project management tools (Notion, Asana, Monday, Google Workspace, or similar)
• A network of reliable Southern California BA staffing resources

Send your resume, a brief note on your relevant experience, and 2–3 activation references or portfolio examples to:

Competitive rates commensurate with experience