Management Assistant

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Temporary La Jolla, CA, US

DEPARTMENT:Company Management

REPORTS TO: Company Manager

LOCATION: On-site in La Jolla, CA on the beautiful UC San Diego Campus

CLASSIFICATION: Temporary, Part-time (up to 29 hours per week), Non-exempt (hourly)

COMPENSATION:$20.75 per hour

ASSIGNMENT DURATION: September 2026 – March 2027

APPLICATION MATERIALS: Cover letter and resume

ABOUT THE ROLE:

The Company Management Assistant will provide hands‑on support to the Company Management (CoMan) team by welcoming and supporting visiting artists for La Jolla Playhouse’s upcoming world‑premiere musicals GRIM and PARTICLE FEVER. This temporary part‑time role is ideal for someone who is detail‑oriented, hospitable, and energized by the pace of live theatre, with day‑to‑day responsibilities that vary based on rehearsal, performance, artist, housing, travel, and event needs.

This is a great opportunity for someone interested in artist services, company management, hospitality, and theatrical production logistics to gain hands‑on experience supporting major world‑premiere musicals in a professional regional theatre environment. Weekly hours will vary based on production schedules, artist arrivals and departures, rehearsals, performances, special events, and housing or transportation needs.

WHAT YOU'LL DO:

• Assist the CoMan team with duties as assigned.
• Act as a liaison between La Jolla Playhouse and visiting artists including actors, musicians, designers, and creative staff. Provide concierge-type service and act as a resource for information to all visiting artists.
• Safely drive company vehicles and / or company‑rented vehicles, INCLUDING 15‑PASSENGER VAN to transport visiting artists to and from the airport, company housing, daily rehearsals at La Jolla Playhouse, grocery store, and other various locations.
• Assist with coordinating travel for visiting artists including creating travel itineraries and providing arrival instructions.
• Process check requests and expense reimbursements.
• Assist artists with shipping and receiving personal belongings.
• Assist with coordinating and arranging housing for all visiting artists. Assist with all operational details to prepare the Company housing which includes: completing inventory, purchasing and / or replacing any damaged or missing items, and scheduling maintenance appointments as needed.
• Assist with planning and executing special events including Company Breakfasts, Tech Dinners, Opening Night Cards & Gifts, and Closing Night Toasts. Responsibilities include assisting with the planning, setting up, hosting, shopping for necessary items, coordinating with vendors, ordering and picking up food, beverage and / or specialty gift items and overall clean up.
• Assist with maintaining the Housing Maintenance Log and tracking vehicle maintenance needs.

WHAT YOU BRING:

• Previous theatre administration experience highly desired.
• Must be familiar with theatre terminology and practices.
• Customer service and hospitality experience is preferred.
• Ability to maintain highly confidential information and use excellent judgment on a variety of sensitive subjects.
• Knowledge of Microsoft Office, including Outlook, Word and Excel.
• Strong interpersonal skills including tact, diplomacy, flexibility and a positive and friendly disposition.
• Strong attention to detail.
• A high degree of creativity, initiative, and resourcefulness.
• To drive the 15-passenger vehicle, applicants must be at least 23 years old, hold a valid driver’s license, and have a clean driving record
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PHYSICAL REQUIREMENTS:

• Frequently lifts/moves items weighing up to 50 lbs with or without team assistance.
• Must be able to work a flexible schedule, including nights, weekends and holidays.

WHY YOU’LL LOVE WORKING HERE:

• Accrued paid sick leave
• Free parking on UCSD campus
• Complimentary tickets to Playhouse performances
• The opportunity to contribute to a mission‑driven, collaborative team supporting world‑class theatre, including two large‑scale world‑premiere musicals with expanded casts and creative teams