Alumni and Board Operations Specialist

Alumni and Board Operations Specialist

Filing Deadline: Thu 1/29/2026

La Jolla, 9500 Gilman Drive, San Diego, CA 92093, United States

The UC San Diego Alumni Board of Directors was formed by a group of early graduates in 1974. Today, the Board includes alumni from all decades representing various industries and backgrounds. The Board of Directors serve as the primary advisors to UC San Diego Alumni Relations leadership. Together, they oversee the strategic development of alumni programs and initiatives that advance the university in communities around the world.

In addition, the Board of Directors is responsible for the business affairs of the Association and oversees corporate powers exercised by, or under, their direction.

The primary responsibility of the Alumni and Board Operations Specialist is to support and help advance alumni relations, engagement, identification, cultivation, solicitation, and stewardship during the Decade of Alumni. The Specialist understands the critical importance of volunteer management, leadership, and stewardship. The Specialist performs key analytical, writing and support functions to assist the Assistant Vice Chancellor, Alumni Relations (Asst. VC, AR) in their leadership of alumni relations, the Alumni Association, and the UC San Diego Alumni Association Board, as well as alumni relations staff and members of the Advancement Department.

The Specialist, under the direction of the Asst. VC, AR supports the UC San Diego Alumni Association Board President, and at times, Alumni Board Officers and Directors. The Specialist facilitates the Asst. VC, AR's and Alumni Board's and its Committee's complex and varied responsibilities, including but not limited to: meeting preparation, planning, calendaring; event logistics from creation to execution; meeting agendas, presentations and minutes;

internal and external briefings and correspondence, bylaw compliance, updating and maintaining constituent records and electronic historical records; using, supporting and implementing various technology platforms (i.e., OnBoard, Asana, Blackbaud, websites), in-person and virtual meeting logistics, complex calendar and travel management, budget administration, and various forms of communications. In addition to upholding the best administrative practices and supporting the Alumni Board, the Specialist, under the direction of the Asst.

VC, AR supports other University-affiliated alumni boards, affiliated alumni organizations, and advisory groups.

The Specialist is responsible for working with appropriate central operations teams to resolve any facilities, payroll, space, human resources, IT or safety concerns, as needed. The Specialist uses professional concepts to apply organization policies and procedures to oversee, administer and analyze a variety of ongoing administrative operational issues. Administers defined operational program.

The Specialist assists the Asst. VC, AR in implementing the Alumni Relations Strategic Plan and the goals and objectives that are part of that plan. The Specialist provides expertise and support to all other areas of the alumni relations team as the occasion arises and helps to fulfill other responsibilities as they relate to the department's vision and Strategic Plan.

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding time frames.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Excellent working knowledge of the organizational structure and operations of a not-for-profit organization, including responsibilities, financial structure, and the role of an Alumni Association Board.
• Extensive experience in providing preliminary and conclusive reasoning skills to understand and interpret the issues and needs of the organization, priorities and next steps. Experienced in analyzing existing/proposed policies and procedures to…