Assistant to Dean; Executive Assistant

Position Summary

Are you a highly organized, strategic administrative professional who thrives in a fast-paced executive environment? The Assistant to the Dean serves as a trusted partner to the Dean of the College of Health and Human Services, providing high-level administrative and operational support that advances the College’s strategic priorities. This role serves as a key liaison between the Dean, executive leadership, school directors, faculty, university administrators, and community partners.

Requiring discretion, independent judgment, and proactive communication, this position plays a vital role in supporting college-wide initiatives, faculty recruitment processes, special events, and operational excellence.

• Executive Support: Manage the Dean’s complex calendar, coordinate meetings and communications, prepare briefing materials and correspondence, and ensure timely follow-up on key initiatives and action items.
• Leadership Liaison: Serve as a primary point of contact between the Dean and campus leadership, school directors, faculty, staff, students, and external partners, facilitating clear and professional communication.
• Faculty Recruitment Coordination: Support tenure-track search processes by coordinating documentation, monitoring timelines, scheduling interviews, and ensuring compliance with university policies and procedures.
• Strategic Operations: Maintain organized records and file systems, conduct research and analysis to support decision‑making, and provide guidance on university policies and procedures.
• Event & Commencement Leadership: Coordinate major college events, including commencement and special initiatives, overseeing logistics such as venues, guest management, communications, and on‑site facilitation.
• Development & Engagement Support: Assist with donor relations, gift acknowledgments, alumni engagement, and special events in partnership with the College Development team.
• Travel & Logistics Management: Coordinate comprehensive travel arrangements and itineraries for the Dean, ensuring compliance with university and external organization requirements.

• Support Transformational Leadership: Partner directly with the Dean in advancing a college dedicated to equitable health and human services.
• Influence College Impact: Play a central role in initiatives that support faculty excellence, student success, and community engagement.
• Dynamic Work Environment: Engage with diverse stakeholders across six academic schools, clinics, research centers, and university leadership.
• Professional Growth: Build expertise in executive administration, faculty recruitment processes, event leadership, and higher education operations.
• Mission-Driven Community: Be part of a college committed to belonging, innovation, and improving health and well‑being locally and globally.

• Full‑time, benefits eligible, permanent/probationary position.
• Position is designated non‑exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:30 AM to 4:30 PM, but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

The College of Health and Human Services is dedicated to preparing students to address the health and human service challenges of the 21st century. We are a community of professionals committed to advancing equitable health and wellbeing for all through research, education, and practice with local, national, and global communities. We believe that all people have an equal right to health and human services delivered by professional practitioners who are skilled in evaluation and treatment strategies appropriate for the communities they serve.

We believe in the essential equality of all human beings and acceptance of the interdependence of people. Through our college’s strategic pillars – leading community impact, advancing innovative practices, developing students for compelling careers, and belonging – we are continuously working to improve health and human services.

The College of Health and Human Services comprises six academic schools,…