Law School Faculty Assistant

Position Title & Department

Law School Faculty Assistant;
School of Law Posting # 5493

Position Status: Full-time regular

Location: San Diego

Position Type: Staff, School of Law

USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study.

The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background.

The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

To provide general and academic administrative support to the Law School faculty.

Faculty Support:

• Perform research as requested, including frequent electronic research utilizing Westlaw, Lexis-Nexis (legal databases) to download cases and the Internet to find addresses, phone numbers, articles, and government website.
• Tabulate scores and grades for midterm and final examinations using LG 2.0 program; bubble Scantron grading keys used to score exams and final grade sheets used by Records to give course grades.
• Post course documents and assignments to TWEN and/or Blackboard site.
• Assist in maintaining and utilizing TWEN and Blackboard sites.
• Exams and teaching tools: type quizzes, midterms, final exams, and sample answers.
• Prepare class syllabus, attendance lists, and seating charts.
• Process expense reports, petty cash, and check requests.
• Perform word processing of manuscripts, articles, and books.
• File management and maintenance.
• Help faculty make travel arrangements.
• Monitor individual faculty budget accounts.
• Order textbooks and books for research from the bookstore and publishers.
• Coordinate print-shop requisitions for copies of class materials and other documents, including conference reading materials.
• Type and proofread documents as needed.
• Scan and photocopy documents as needed.
• Order supplies through an online vendor.
• Screen and answer phone calls, and schedule meetings/appointments.
• Perform library and mail runs.
• Shred outdated examinations and confidential information.
• Annual Oral Arguments:
  • Maintain accurate data and manage a database of over 300 judges for first-year oral arguments.
  • Obtain over 130 local judges to participate in over 30 on-campus and 10 off-campus oral argument sessions.
  • Event Planning: establish and communicate travel arrangements for participants; provide meeting rooms, parking arrangements, and catering for sessions. Oversee check-in of judges and participants.
  • Distribute case material to participants.
  • Create and manage the distribution of various invitation emails using G-Suite.
• Design, manage, and update websites for Lawyering Skills I faculty.
• Assist with the administrative training and supervision of Lawyering Skills I Specialists (TA’s).
• Assist in maintaining the Legal Writing and Research website using Cascade Server.
• Coordinate yearly student visit to the Court of Appeals with students, faculty, and the court.
• Coordinate the submission and return of student assignments through in-person and electronic means.
• First-year Practicum Course:
  • Help coordinate the logistics for break-outs or smaller class…