Administrative Assistant, Faith Formation

Religious Education and Youth Ministry Aide

Welcoming new parishioners to the Religious Education and Youth Ministry programs. Supporting all catechists and aides with classroom needs. Supporting Religious Education Director and Youth Minister in all administrative aspects. Clearing volunteers to work with children.

• Advise the Director of Religious Education on inventorying Religious Education office supplies
• Answer administrative questions regarding catechetical programs
• Help create and update registration forms
• Conduct the annual registration process for Religious Education and Youth Ministry
• Maintain family files; remove inactive files to storage and update the database annually
• Maintain volunteer files; remove inactive files to storage
• Coordinate classes and assign students during registration; record registration fees and maintain the fund annually
• Maintain records of participation in catechetical programs and sacramental celebrations
• Work with the school to receive information for children preparing to receive sacraments
• Update forms and booklets as needed
• Maintain records of student achievements, including perfect attendance and graduation to Youth Ministry
• Participate in diocesan and parish staff meetings; assist the Director of Religious Education and Youth Minister at parent meetings, First Reconciliation, First Communion, and Confirmation Masses
• Call for service on the copy machine and assign codes to catechists and Children's Liturgy of the Word
• Organize and periodically clean shelving and cabinets in the RE offices
• Assist the Director of Religious Education and Youth Minister in catechetical training meetings
• Assist and instruct users of Parish Center media equipment
• Direct and coordinate office volunteers
• Update emergency backpacks annually
• Provide First Aid during class sessions when needed
• Research supply costs to ensure cost efficiency
• Help coordinate the Closing Mass Dinner, including tracking RSVPs and fees
• Assist the Director of Religious Education in planning the Volunteer Appreciation Dinner and all related preparations
• Serve as an aide for catechists when staffing is short during class times
• Contact parents if a child is not picked up from RE and remain until the family arrives
• Annually inspect and replace classroom supplies (pencils, markers, crayons, glue, scissors, tape, staplers)
• Track permission slips and payments for any event requiring them
• Maintain records of all forms required for sacrament students and notify families of missing items
• Assist in preparing materials for First Reconciliation services, First Communion Masses, and Confirmation Masses (name tags/ribbons, certificates, rehearsals, programs, seating charts, etc.)
• Serve as Volunteer Coordinator for Religious Education and Youth Ministry volunteers working with children
• Manage Safe Environment paperwork for Youth Minister, Religious Education, Children's Liturgy of the Word, Music Ministry, Altar Servers, and Boy Scouts
• Close out the current year in the database and create new classes and funds
• Assist with planning and executing RE/Youth Ministry retreats
• Assist in preparation and execution of Vacation Bible School
• Perform any additional duties assigned

Religious Requirements

• Active, practicing Roman Catholic
• Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church and its diverse members

Knowledge & Skills

• Excellent communication skills
• Demonstrated spiritual and emotional maturity
• Self-motivated and energetic; able to take initiative
• Strong organizational skills, including time management, planning, attention to detail, and ability to balance multiple projects at a time
• Proficient with Microsoft Office and Google suites, along with other cloud-based software

Education & Experience

• Bachelor's degree preferred
• At least one year's experience with admin and office procedures preferred

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as…