Assistant Academic HR Analyst

Payroll

Title:

ACAD HR ANL 1 CX

Department: SCHOOL OF BIOLOGICAL SCI.

Hiring Pay Scale: $27.35 - $36.83 / Hour

Worksite:
Campus

Appointment Type:
Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule:

Days, 8 hrs/day, Mon
- Fri

Filing Deadline:
Fri 10/2/2026

UCSD Layoff from Career Appointment:
Apply by 9/23/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants:
Eligible Reassignment clients should contact their Disability Counselor for assistance.

Learns and applies academic HR concepts, organization, and UC system-wide policies and procedures to provide support to faculty, academic staff, and administrators in resolving a variety of academic human resources issues of limited scope under direction. Confidentially liaise with School staff and faculty, the Academic Personnel Services office, and cross campus departments as needed.

Under the supervision of the AP Manager, this position provides administrative and analytical support for both the Dean's office and Department academic personnel, payroll, and benefits functions within the School of Biological Sciences. Responsibilities include coordinating file preparation for all types of academic appointees — including lecturers, adjuncts, faculty, professional researchers, and academic coordinators — setting up Interfolio cases, updating and annotating bio/bibs, editing bibliographies, and ensuring all materials are accurate and complete in accordance with PPM, APM, or contract requirements.

Under direction, the role drafts template letters, conducts initial reviews of file materials, follows up on missing or incomplete items, prepares summary forms and referee n, and tracks file status to ensure timely submission. Responsibilities also include reviewing, re‑filing, and tagging documents in the Dean's AP SharePoint in accordance with established file type conventions, filing new documents in appropriate folders with proper tags, making data entries into various trackers and databases, cleaning up SharePoint to remove redundant files, archiving older versions of documents, deleting draft versions, auditing payroll records and updating campus systems to ensure accuracy, and cleaning up old Dean's office admin share folders to ensure all relevant documents are uploaded to SharePoint and outdated or draft documents are removed.

The position provides non-complex staff support to faculty review committees by advising faculty, Chairs, and Vice Chairs on appointment and reappointment options within the professional researcher series with consideration to visa implications, informing PIs of benefits implications with new titles, and advising faculty sponsors on RA union contract requirements. Responsibilities include supporting the appointment and reappointment process of Adjunct Professors for both Salk and non-Salk adjuncts, ensuring files follow the MOU between Salk and Bio Sci, advising the Associate Dean of Education on Unit 18 and Continuing Lecturer requirements per contract, and supporting faculty search committees by assisting with ad placement and uploading ads into AP Recruit.

Working closely with the Department Academic Personnel Manager, the role coordinates appointment files for temporary and continuing lecturers, collaborates with USIS and the Summer Session office to prepare summer lecturer appointment files and enter them into UCPath, and monitors quarter counts of Unit 18 lecturers to determine needs assessment requirements, reappointment durations, first-year assessments, and effectiveness reviews per the IX contract.

The position reviews all file documents for accuracy and compliance…