Payroll Specialist

Job Summary

The Payroll Specialist is responsible for accurately, efficiently, and compliantly processing payroll for all employees. This role requires strong attention to detail, a solid understanding of payroll laws and regulations, and the ability to handle confidential information with discretion. The Payroll Specialist works closely with HR, Finance, and department managers to ensure payroll accuracy and to support employees with payroll‑related questions.

• Process biweekly and monthly payroll for all employees with a high level of accuracy.
• Process employee terminations and ensure final pay is completed correctly.
• Review and validate timecards, hours worked, overtime, PTO, and other earnings.
• Ensure proper application of pay rates, shift differentials, bonuses, and special pay.
• Audit payroll reports before final submission to identify and resolve discrepancies.
• Ensure payroll compliance with federal, state, and local regulations (FLSA, wage and hour laws, state‑specific requirements).
• Process and verify federal, state, and local tax withholding.
• Support quarterly and annual tax filings, including W‑2 and W‑2c corrections.
• Stay up to date on payroll regulations, tax changes, and compliance requirements.
• Process wage garnishments and review tax rate notices.
• Respond to employee payroll inquiries promptly and professionally.
• Provide clear guidance to employees regarding pay, deductions, and timekeeping.
• Troubleshoot and resolve payroll issues or discrepancies.
• Prepare payroll reports for Finance, HR, and leadership as needed.
• Reconcile payroll accounts and assist with month‑end and year‑end close processes.
• Maintain accurate payroll documentation for audits and internal controls in accordance with Sarbanes‑Oxley requirements.

• Bachelor’s degree or equivalent work experience.
• 2+ years of experience using an HCM database as a practitioner.
• 2+ years of payroll experience.
• Must be detail‑oriented with strong organizational skills and have flexibility in working in a fast‑paced team environment.
• Strong written and verbal communication skills (employee communications and presentations).
• Proficient in Microsoft Office.
• Custom reporting experience in an HCM system is a plus.

• Medical, Dental, Vision, and Life Insurance.
• Paid sick leave, 3 weeks of vacation, and holidays (about 11 per year).
• HSA or FSA account and other voluntary benefits.
• 401(k) Retirement Saving Plan with Employer Match Program.
• 529 Savings Plan.
• Employee Mortgage Loan Program.
• Free access to an Axos Bank Account with Self‑Directed Trading.

Axos is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state, and local laws.