Payroll Coordinator

Total Package HR is looking for a Payroll Coordinator to join our ever-growing team. In this role, you will have the opportunity to learn and grow with a fast-paced, fun, HR & Payroll services firm. This is a role for someone passionate about the work they do, someone with strong critical thinking skills, and someone who is detail oriented. To join and be successful on our team you must be aligned with our Company’s values.

Our compensation package includes medical, dental, vision and life insurance; paid vacation, sick time, and holidays; 401k Safe Harbor retirement plan; a flexible, dynamic, and fun small team environment; professional development allowances and opportunities; hybrid work schedule; and an opportunity to learn and grow through ownership of your role and empowerment with the company.

Our commitment to our clients is to serve as an integrated partner where we are viewed as a seamless extension of their team. We pride ourselves on being responsive. Many HR matters can’t wait, and we get that, so we’ve built a team that understands how to operate with a sense of urgency, while also being mindful that reacting is different than responding.

We truly work hard, and we also value being real and telling it how it is. That’s not to say we lack polish and diplomacy, but we’ll never tell a client what they want to hear if that’s not what they need to hear. And finally, we like to have fun. HR isn’t always viewed as fun, but we love what we do, and we incorporate our personalities and love for HR in our work every day.

The Payroll Coordinator (PRC) supports Total Package HR (TPHR) clients by preparing, processing, and reconciling multi-state payrolls with accuracy and compliance. This role ensures that payroll data, including hours, deductions, benefits, and taxes, are validated and completed in accordance with federal, state, and local regulations. The PRC collaborates with the HR and Benefits teams, maintaining data integrity across HRISs, assisting with reporting, and supporting audits and compliance projects.

This position requires exceptional attention to detail, a sense of urgency, and strong communication skills to deliver timely, client-focused payroll support.

You will interface with TPHR’s clients, internal team members, and other partners; therefore, polished and exceptional communication skills must be demonstrated at all times. The position requires the experience and skill set of a trusted Payroll team member, with knowledge of wage and hour compliance, employee relations, and organizational partnership.

In this role, you will have the opportunity to learn and grow with a fast-paced, fun HR services firm. You will be able to apply your experience and education while rapidly expanding your HR and Payroll knowledge base.

• Live the TPHR Values each day in all that you do for TPHR and our clients.
• Take ownership of everything you touch.
• Be proactive, forward-thinking, and curious. Question everything in a positive, inquisitive manner.
• Seek to understand the “why” behind all that you do.
• Give your full attention to your work each workday.
• Anticipate challenges, push back, and offer alternative perspectives.
• Collaborate and communicate daily with the team regarding client matters and other relevant topics.
• Know when to elevate matters to TPHR leaders.
• Do not make assumptions.
• Know that bad news doesn’t get better with time; when mistakes happen, urgently communicate such to your leaders.
• Always use the TPHR established tools, techniques, and methods (e.g. SOPs, Teams, Last Pass, etc.).
• Keep SOPs and TPHR Continuity Binder updated in real-time.
• Avoid conflicts and seek clarity when uncertain.
• Practice what we preach.
• Always do the right thing when no one is looking.

• Process and reconcile full-cycle payroll for assigned clients within HRIS, ensuring accuracy in earnings, deductions, and taxes.
• Review timecards, imports, and adjustments for wage and hour compliance (including meal breaks, OT rules, and Regular Rate calculations).
• Validate deduction setups (benefits, garnishments, retirement) before payroll submission and…