Human Resources Assistant

We are seeking someone to join our HR Operations team. Are you a multi-tasker, administrative guru, and people person? We have an opening for a Human Resources Assistant to join Cohu located in Rancho Bernardo. You can learn, grow and work at the corporate offices of a publicly traded (NASDAQ: Cohu) global company with over 3000 employees worldwide. We are a modern workplace with stand-up desks, an on-site Fitness Center, cafe, free coffee drinks, walking trails, basketball and pickle ball courts, pool table, foosball and more.

We have generous employee benefits and perks! This is an on-site essential role with 8am to 5pm work hours, Monday-Friday and reports to the HR Manager. The position is hourly and starts at $27-$29 per hour.

As a key HR operations team member, you will coordinate and administer HR programs and services as noted below for US employees in corporate, business unit and multi-state locations. You will be the first point of contact and a conduit and resource for employees to provide information, direction and referral to other HR team members. The role is involved in a variety of HR and administrative tasks to support HR operations and projects.

Below is a realistic preview of the role and job duties.

Before you get into the role, please note that you can apply with a five-minute application on our career center and a real human will review your resume.

Connect with Cohu... Connect with your future

• Serve as first point-of-contact on the Human Resources team. Greet, screen and direct internal and external customers to appropriate HR staff member. Answer a broad spectrum of HR questions, via e-mail, phone or in-person, and provide forms, information, or point to appropriate resources.
• Greet employees and visitors at reception desk as needed. Ensure connections are made to host or referral to others.
• Coordinate and troubleshoot Envoy visitor management system and badge printer, and troubleshoot with IT as needed.
• Assist with vendor deliveries (e.g. Micro Precision, Corodata, USPS), food and coffee services, building vendors and building services, and contact appropriate employees for receipt of packages.
• Sort incoming HR mail and forward to appropriate HR team members.
• Serve as interface with First Class Vending on coffee machine. Maintain open line of communication with facilities on coffee supplies and machine maintenance. Reach out to vendor with any concerns.

• Maintain personnel files, file documents, and assist with year-end archiving
• Create Fed Ex labels to ship overnight packages.
• Prepare purchase orders (one-time or blanket) and process invoices for goods and services for HR department.
• Order employee flowers and plants for U.S. employees for significant illnesses, accidents or bereavement.  (log-in in bible)
• Help coordinate the annual service awards lunch event
  , including invitations, programs, food, beverages, etc.
• Coordinate Costco supply orders for HR department as needed.
• Maintain and update the company telephone list of extensions and cell phone numbers
  , per the process.
• Review updates and order/post labor law and other legal posters/notices on company bulletin boards on an annual basis, and as needed for new posting requirements.
• Support annual ISO update of documents for HR Poway and support annual EEO and AA filings as requested.
• Serve as a back-up for HR Specialist.

• Own the employee badging system.
• Take photos for new hires and send request to Teradata with designated access. Deactivare employee badges as needed for terminated employees/contractors.
• Troubleshoot badge access issues.
• Manage HR key requests for San Diego site – coordinating with Cohu Facilities and Teradata Facilities.

• Coordinate the employee recognition programs (Applause and Above & Beyond) track performance-based recognition recipients and ensure gift card supply is maintained.
• Coordinate “local” HR Team employee birthday recognition.

• Maintain company store of Cohu logo items, replenish as needed, and create new logo items.