Human Resources Assistant

Description

This is an hourly/nonexempt position that pays $27.00 to $29.00 per hour, plus generous employee benefits.

• Serve as first point‑of‑contact on the Human Resources team. Greet, screen and direct internal and external customers to appropriate HR staff member. Answer a broad spectrum of HR questions, via e‑mail, phone or in‑person, and provide forms, information, or point to appropriate resources.
• Greet employees and visitors at reception desk as needed. Ensure connections are made to host or referral to others.
• Coordinate and troubleshoot Envoy visitor management system and badge printer, and troubleshoot with IT as needed.
• Assist with vendor deliveries (e.g. Micro Precision, Corodata, USPS), food and coffee services, building vendors and building services, and contact appropriate employees for receipt of packages.
• Sort incoming HR mail and forward to appropriate HR team members.
• Serve as interface with First Class Vending on coffee machine. Maintain open line of communication with facilities on coffee supplies and machine maintenance. Reach out to vendor with any concerns.

• Maintain personnel files, file documents, and assist with year‑end archiving.
• Create Fed Ex labels to ship overnight packages.
• Prepare purchase orders (one‑time or blanket) and process invoices for goods and services for HR department.
• Order employee flowers and plants for U.S. employees for significant illnesses, accidents or bereavement.  (log‑in in bible).
• Help coordinate the annual service awards lunch event
  , including invitations, programs, food, beverages, etc.
• Coordinate Costco supply orders for HR department as needed. 562‑607‑5573.
• Maintain and update the company telephone list of extensions and cell phone numbers
  , per the process.
• Review updates and order/post labor law and other legal posters/notices on company bulletin boards on an annual basis, and as needed for new posting requirements.
• Support annual ISO update of documents for HR Poway and support annual EEO and AA filings as requested.
• Serve as a back‑up for HR Specialist.

• Own the employee badging system
  .
• Take photos for new hires and send request to Teradata with designated access. Deactivate employee badges as needed for terminated employees/contractors.
• Troubleshoot badge access issues.
• Manage HR key requests for San Diego site – coordinating with Cohu Facilities and Teradata Facilities.
• Facilitate the return of keys from departing employees to appropriate Facilities Department TBD.

• Coordinate the employee recognition programs (Applause and Above & Beyond) track performance‑based recognition recipients and ensure gift card supply is maintained.
• Coordinate “local” HR Team employee birthday recognition.

• Maintain company store of Cohu logo items, replenish as needed, and create new logo items.

• Create new name plates for new hires, maintain supply of name plates.
• Prepare new hire packets and new hire gift bags.
• Greet new employees on first day, facilitate the completion of preliminary paperwork, create badge, and go over rules and regulations associated with badge, building access, and parking.
• Contact hiring manager to facilitate introduction and hand‑off.

• Coordinate a variety of programs and drives such as Toys for Tots, Food Drive, Blood Drives, etc.

• Process sign‑ups, enrollments and swag bag for new hires and other employee sign‑ups for the on‑site fitness center.
• Serve as a member of the Happenings & Events Team, to plan events for employees at the San Diego office. Includes attending meetings, preparing and setting up for on‑site events, participating and closing out/clean up after event.

Scope of role to be defined. Provide administrative and programs support for Safety Council and Safety team members related safety communications, bulletin board postings, safety training, evacuation, safety inspections, compliance, charts/graphs, and reporting.

Manages…