People Operations Coordinator

Who We Are

At Firestorm, we're on a mission to revolutionize how defense solutions are designed and delivered. Our goal is to empower U.S. ally nations to effectively deter aggressors-regardless of their defense budget-through innovative, cost-efficient technologies. We call this vision "democratized deterrence." As a VC-backed company at the intersection of defense and Silicon Valley, we're pioneering the development of mission-adaptable aerial vehicles that put power back into the hands of operators.

By prioritizing operator effectiveness, we're pioneering a new era of aerial vehicle design. We aim to upend the traditional defense procurement model by delivering world-class capabilities at a fraction of the usual cost. Join us at Firestorm as we redefine defense procurement, making cutting-edge technology accessible to all at a fraction of the cost.

About the Role

Firestorm Labs is seeking and motivated People Operations Coordinator to join our team in San Diego. This is an integral role on our team, focusing on identifying, engaging and supporting top-tier candidates to fuel our company's growth, while aiding in the core execution of operational processes in support of our employees & culture. This role will be instrumental in ensuring that candidates make a seamless transition into our organization and that all employees have a positive and engaging experience throughout their tenure.

The People Operations Coordinator owns the coordination and administration of onboarding, employee records, and recruiting coordination support. This individual will seamlessly transition candidates to new hires, coordinate new hire onboarding schedules, and ensure that every step is flawlessly executed. This role ensures our People systems, documentation, and workflows are accurate, organized, and executed with consistency. By maintaining strong operational rigor and attention to detail, you will help create a seamless and professional employee experience from day one.

Delivering an excellent candidate experience will equally be your top priority. This role plays an important part in managing interview scheduling, candidate communications, and related logistics. You will help maintain the integrity of our recruiting systems, identify opportunities for improvement and efficiency gains, and ensure a seamless process from start to finish. As a trusted partner, you'll guide candidates through the interview process, providing clear communication, professionalism and warmth at every touchpoint.

You'll also act as a welcoming presence for candidates and guests, ensuring every interaction reflects our values, and culture.

What You'll Do

People Operations

• Coordinate end-to-end onboarding activities for new hires, including offer documentation, I-9 processing, and new hire orientation scheduling
• Prepare and maintain accurate employee records in HR systems and personnel files
• Ensure all onboarding documentation is completed accurately and on time
• Execute comprehensive onboarding programs for new hires, including new hire orientation sessions, training schedules, and introductions to key team members.
• Continuously evaluate and refine onboarding processes to enhance the experience for new employees.
• Assist with organizing local employee engagement activities, meetings, and company events.
• Partner with internal stakeholders to provide a best-in-class experience.
• Assist with organizing local employee engagement activities, meetings, and company events.
• An appreciation for being a keeper of our brand and a passion for delivering a consistent, stellar employee experience.
• Crosstrain in areas such as workplace injury response, workers' compensation, learning management system administration, and performance management workflows.
• Stay up to date on relevant employment laws and regulations, ensuring compliance in all HR practices.
• Maintain confidentiality of employee data and People Ops matters at all times
• Assist with reporting, data audits, and process documentation
• Support the broader People Ops team with administrative tasks, projects, and process improvements
• Ensure personnel records and processes align with internal policies and legal requirements

Recruiting Operations

• Be the driving force behind a best-in-class candidate experience by coordinating interviews, managing logistics, and ensuring every interaction reflects our company's professionalism and values.
• Serve as a welcome presence for all candidates, managing check-ins, and ensuring a seamless handoff to Host(s).
• Act as the primary point of contact for candidates, recruiters, and hiring teams, maintaining clear, timely communication and keeping the process running smoothly from first contact through offer stage.
• Navigate complex interview calendars and dynamic schedules with precision, ensuring interviews are set up efficiently and without conflicts.
• Find opportunities for interview process and system improvement, including identifying bottlenecks and improving candidate experience and scheduling…