Human Resources Coordinator

Description

Millennium Health LLC is an accredited specialty laboratory with more than a decade of experience in medication monitoring and drug testing services. Our testing helps clinicians monitor the use and misuse of prescription medications and illicit drugs, providing objective information to assess treatment effectiveness.

We are seeking a detail-oriented and service-driven Human Resources Coordinator who thrives in HR operations and is passionate about delivering exceptional experiences for new hires. This role is integral in creating a positive and lasting first impression, ensuring new employees feel welcomed, supported, and engaged from day one. The Human Resources Coordinator will be responsible for accurate HR data entry and processing, coordinating seamless onboarding and offboarding tasks, and leading new hire orientations to provide an outstanding and cohesive employee experience.

As the primary point of contact for new hires, this individual will also provide essential administrative support to the HR team, playing a crucial role in operational efficiency. The ideal candidate will have a strong commitment to confidentiality, efficiency, and detail‑orientation while managing multiple priorities in a fast‑paced environment.

Hybrid position requiring onsite presence in our San Diego office.

• Coordinate high‑volume onboarding using various HR systems and maintain consistent communication with new hires to ensure a positive new employee experience.
• Submit IT setup tickets, communicate with hiring managers, and schedule and conduct New Hire Orientation both in‑person and virtually.
• Initiate and monitor background checks and maintain accurate electronic records.

• Coordinate the employee exit process, ensuring timely and compliant transition for departing staff.
• Work closely with internal partners, including HR Business Partners, managers, IT, and payroll, to coordinate all offboarding steps.
• Prepare and distribute state‑specific termination packets, ensuring compliance with local employment laws and company policies.
• Maintain strict confidentiality and handle sensitive information with discretion, particularly in non‑voluntary exits.
• Coordinate system access removal, final pay processing in accordance with state last‑check laws, benefits termination, and retrieval of company property.
• Ensure accurate recordkeeping and timely updates in HR systems to reflect employee departures.

• Accurately enter and maintain all employee records for onboarding and offboarding in HR systems.
• Ensure all data, background checks, and documentation are complete, up to date, and compliant.
• Perform high‑volume tasks while maintaining strict attention to detail and data integrity.
• Administer the Learning Management System, including data entry and other administrative tasks, and partner with teams across the organization to support course launches and training initiatives.
• Handle verification of employment requests from state agencies and company inquiries, including in‑person and mail responses.
• Respond to unemployment claims in a timely and accurate manner.
• Perform all other related duties as required and assigned, with the understanding that this description is not exhaustive.
• Ensure adherence to HIPAA, confidentiality, and compliance policies, procedures, and standards.
• Ensure administrative, physical, and technical cybersecurity controls are always adhered to.

• Bachelor’s degree in Human Resources or Business preferred. High school diploma/GED with HR certification or equivalent work experience accepted.

• Held an HR role in a medium‑sized company, preferably within the science or healthcare industry.
• Interacted with diverse internal and external stakeholders across all levels and cultural backgrounds.
• Managed an HRIS/HRMS, preferably ADP Workforce Now.
• Coordinated high‑volume data entry and onboarding of 10–15 new hires weekly with complex setup requirements.
• Conducted employee verification for state and company requests, and managed onboarding/offboarding across all 50 states.
• Performed HR tasks using ticketing systems, ATS…