HR & Recruitment Support - P4

Hiring:
Full-time HR & Recruitment Support - Remote - $9,600 to $13,200/yr

⚖️ Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters.

🌎 National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.

📊 Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups navigating complex business decisions.

🤍 Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times.

🎯 A-Player Mentality – They only tolerate and inspire, excellence. A cultivated culture of high-performing A-Players.

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

• Recruiting Operations & ATS Management
• Interview & Calendar Coordination
• Reporting & Data Management
• Communication & Inbox Management
• Document Drafting & Formatting
• Process Improvement & AI Support

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How to Prepare for the Recruiting Process -

Our client is hiring an HR & Recruitment Support Assistant to help streamline their internal hiring and HR operations as the firm continues to grow. The HR Director and Head of Recruitment have been managing a large volume of administrative tasks—from scheduling interviews and managing candidate pipelines to coordinating reports and communications—which has limited their ability to focus on strategic initiatives.

This role will step in as the organizational backbone of the recruiting process, ensuring candidates move efficiently through the pipeline while helping the team improve systems, documentation, and automation. If you enjoy bringing order to fast-moving environments and supporting people-focused teams, this is a rewarding opportunity to build a meaningful career in HR and recruitment.

• 🌟 Strong Administrative Background – Experience in recruiting coordination, HR assistance, or administrative support roles.
• 📋 ATS Experience Preferred – Familiarity with applicant tracking systems or CRM platforms is highly valuable.
• 💻 Microsoft Office Proficiency (Required) – Strong skills in Outlook, Word, PowerPoint, and Teams.
• 📅 Scheduling & Coordination Skills – Comfortable managing calendars, interviews, and candidate communications.
• ✍️ Excellent Written Communication – Ability to draft professional emails, documents, and reports with clarity and accuracy.
• 🧠 Highly Organized & Detail-Oriented – Able to track multiple candidates, schedules, and processes simultaneously.
• 🤖 AI-Curious & Process-Oriented – Interested in using AI tools or automation to improve workflows.

• Recruiting Operations & ATS Management
  • Enter candidate information, resumes, and application details into the applicant tracking system (ATS).
  • Keep candidate records, interview notes, and hiring statuses accurate and updated throughout the recruitment lifecycle.
  • Maintain structured candidate pipelines and ensure all recruiting data is organized and accessible.
  • Support tracking of candidates across multiple open roles and hiring stages.
• Interview & Calendar Coordination
  • Coordinate interview schedules between candidates, recruiters, and hiring managers.
  • Create and manage interview events through Outlook calendars.
  • Attach meeting details…