IT Vendor Management Office Manager

IT Vendor Management Office Manager

Job Location:

US (Remote) Job Type: Fulltime

ESSENTIAL

JOB RESPONSIBILITIES:

• Responsible for the management of the IT VMO vertical; which sits within the IT Governance function.
• Engage new Vendors to gather onboarding documentation to ensure that Vendors are set-up in a timely fashion, working closely with Sourcing, Legal, Finance, and other teams to gather, collect and enter the necessary information into SAP.
• Submit contract requests to the Legal dept. CDA/MSA/& Work Orders. Liaise between Vendor, Legal, and Sourcing to ensure terms of contracts are finalized and executed in a timely fashion so that the project, service, or goods are started, rendered, or delivered on time.
• Enter Purchase Requisition s (PR) into iBUY, track Purchase Orders (PO) progress; monitor and ensure POs do not run out of funds. Reconcile PO receipts for goods & services with the three-way match process; to ensure timely payment of Vendor invoices. Monitor and ensure PO's are closed out with budget cycles and/or duration of the contractual obligation.
• Address invoice holds & resolve issues such as but not limited to incorrect receiving, 3-way match discrepancies, overbilling, lack of funds, incorrect billing, missing purchase order number on submitted invoices, etc. Serve as the key point of contact for the Accounts Payable team
• Conduct vendor business reviews with key vendors to evaluate vendor performance, discuss new capabilities, and ensure adherence to contractual obligations. Help to monitor degradation in vendor performance
• Produce and analyze KPI's, dashboards, and other analytics to measure & improve performance
• Coordinate cross-functional teams, and communicate with internal and external parties, while meeting tight deadlines
• Acts as a backup for IT Operations Manager.

TRAINING RESPONSIBILITIES: (REQUIRED)

• Complete all assigned and required training satisfactorily and on time
• For people managers, ensure your associates attend and complete all required training satisfactorily and on time.

MINIMUM REQUIREMENTS:

Education and Experience:

Bachelor's degree in Business Administration, Finance, Computer Science, Information Technology, or related field. 3-5 years of experience in Finance or Accounting preferred. With direct experience in procure to pay and/or accounts payable. Experience working with Microsoft Suite products (Word, PowerPoint, Excel, SharePoint). Knowledge and Skills

• Excellent verbal and written communication skills
• Strong problem solving & analytical abilities
• Strong competency skills are required in the following areas: basic accounting, procure to pay, and contract review.
• Facilitation skills to increase the adoption of processes and tools with other groups
• Strong interpersonal skills and commitment to teamwork and partnerships.